Bookkeeper/Administrator (part time, contract)

Title: Administrator (contract)

Hours: Approximately 5-10 hours per week

Compensation: $35/hour

Location: Remote with a preference for Bloomington Indiana

Start Date: Flexible

ABOUT US

Bloomington Cooperative Living creates and maintains affordable, communal housing in Bloomington, Indiana that is democratically controlled by residents. We currently operate five houses with approximately 75 member-residents.

PRINCIPAL RESPONSIBILITIES

• Finances (70%)
  • Reconcile organization’s books in QuickBooks Online
  • Coordinate with volunteer treasury committee to ensure correct and compliant bookkeeping. Train volunteers in QuickBooks as needed.
  • Manage annual tax filings with federal, state and local governments, in coordination with contracted CPA
  • Maintain organization’s insurances (general liability, homeowners insurance, etc.)
  • Attend monthly treasury committee meetings via Zoom
• Administrative (30%)
  • Maintain business registration with IN Secretary of State
  • Maintain sales tax and property tax exemptions with state and local entities
  • Maintain rental permits with HAND (Housing and Neighborhood Development) with the City of Bloomington
  • Maintain registration with SAM.gov
  • Submit brief monthly reports to the Board of Directors on your hours worked and progress
  • Keep board of directors informed of upcoming deadlines
  • Attend remote monthly board of directors meetings
  • Others administrative duties as assigned
• Other
  • We are a dynamic organization with many ongoing projects, coordinated almost entirely by members. Current projects you could optionally be involved in include: fundraising, outreach to potential members, social media, project management, budgeting, managing contractors for a major renovation, etc. If you have skills and interests in administering additional projects, the role is flexible and can grow to your interests.

ESSENTIAL QUALIFICATIONS

• Non-profit administration experience (1+ year)
• Experience bookkeeping in QuickBooks (2+ year)
• Self Driven
• Strong communication skills (written and verbal)
• Highly organized

Preferred Qualifications

• Experience with member-based non-profit organizations
• Interest in affordable housing and/or cooperatives
• Familiarity with Slack and Google Workspaces
• Understanding of regulatory compliance
• Experience with the following aspects of nonprofit organizations
  • Fundraising
  • Communications
  • Construction project management
  • Capital expansion

Please attach a resume and briefly answer the application questions. Cover letters are discouraged.

Please note: Applications are accepted on a rolling basis until the position is filled. We will respond to all applicants so if you have not heard from us, we are still considering your application.