Director of Finance and Administration

Brunswick-Topsham Land Trust (BTLT) seeks a person who has a passion for accounting and organizing information in support of our mission– someone who enjoys both attending to small details and managing for our long-term financial health. The Finance and Administration Director is an integral part of our team, ensuring that the financial, administrative, and personnel systems underlying our work run smoothly and meet high standards. They will report to the Executive Director and will be part of the senior-level management team.

Located in Maine’s Midcoast, Brunswick-Topsham Land Trust is a vibrant, community-oriented organization that conserves and stewards vital natural areas, supports local farms and local foods, and offers a range of educational and recreational programs, most notably in partnership with local schools. BTLT is committed to building a more equitable, diverse and inclusive conservation movement – FMI.

To learn more about BTLT, please visit www.btlt.org.

Position Summary

The Director of Finance and Administration is responsible for overseeing BTLT’s financial operations and administrative systems, ensuring they are accurate, compliant, and efficient. Reporting to the Executive Director, this position manages the organization's accounting, budgeting, payroll, financial reporting, and human resources administration. As a member of the senior leadership team, the Director works closely with the Executive Director, board, department directors and external stakeholders to provide accurate financial information, support sound organizational operations, and strengthen the organization's financial and administrative systems.

Position: Full-Time (40 hours/week)

Salary Range: $60,570-$75,712

Benefits include: health insurance, retirement, paid vacation and sick time, 13 paid holidays, access to free BTLT’s CREA Summer Camp, regular staff potlucks & volunteer outings, and some remote work options.

Primary Responsibilities

Financial Operations

• Oversee the organization's day-to-day financial operations, including accounting, payroll, accounts payable, banking, cash management, and financial recordkeeping.
• Develop the annual operating budget in partnership with the Executive Director, Treasurer, Finance Committee, and department directors.
• Prepare and present regular financial reports to the Executive Director, Finance Committee, and Board, and monitor organizational financial performance against the approved budget.
• Manage endowments, restricted funds, and financial transactions, ensuring accurate accounting and compliance.
• Coordinate the annual audit, Form 990, and relationships with the contract bookkeeper and external accountant.

Financial Compliance

• Maintain financial policies, internal controls, and accounting procedures that support sound financial management.
• Ensure compliance with applicable financial reporting requirements, nonprofit accounting standards, Land Trust Accreditation Commission requirements, and other regulatory obligations.
• Coordinate required federal and state filings, including Form 1099s, workers' compensation audits, and other required reporting.

Administration

• Oversee insurance, contracts, vendor relationships, and administrative systems.
• Administer payroll, employee benefits, onboarding, retirement contributions, and other HR processes.
• Maintain confidential financial, personnel, and organizational records.
• Support compliance with employment laws and reporting requirements, including workers' compensation and other employment-related filings.
• Maintain the employee handbook and support updates to personnel policies and related procedures.
• Recommend and implement improvements to administrative systems and processes that improve efficiency and effectiveness.

Qualifications

Required Qualifications

• Bachelor's degree in accounting, finance, business administration, or a related field, or an equivalent combination of education and experience.
• Three to five years of experience in accounting, finance, or business administration, preferably in a nonprofit organization.
• Proficiency with budgeting, financial reporting, payroll, and accounting systems.
• Knowledge of nonprofit accounting principles, including restricted funds and financial compliance.
• Experience coordinating annual audits and regulatory filings.
• Strong analytical, organizational, and problem-solving skills, with excellent attention to detail and the ability to communicate financial information clearly to a variety of audiences.
• Ability to manage multiple priorities, work independently, and collaborate effectively across the organization.
• High level of integrity, discretion, and commitment to maintaining confidentiality.
• Commitment to continuous improvement and improving organizational processes.

Preferred Qualifications

• Experience with QuickBooks Online, Microsoft Excel, Microsoft 365, Google Workspace, SharePoint, and Adobe Acrobat Pro.
• Experience administering payroll, employee benefits, and HR information systems.
• Familiarity with Maine employment laws and HR compliance requirements.
• Experience with nonprofit audits, Form 990 preparation, and Land Trust Accreditation standards.

Successful completion of a background check is required.

Benefits include: health insurance, retirement, paid vacation and sick time, 13 paid holidays, access to free BTLT’s CREA Summer Camp, regular staff potlucks & volunteer outings, and some remote work options.