Staff Accountant

About Us

Wellness, Sleep & Circadian Network, Inc. is a healthcare-focused nonprofit dedicated to improving access, quality, and outcomes for the communities we serve. We operate with a collaborative team culture and a commitment to strong financial stewardship in support of our mission.

Overview

The Staff Accountant is a critical member of the Wellness, Sleep & Circadian Network (WSCN) finance team, responsible for maintaining the integrity of the organization’s financial records. This position is responsible for general ledger maintenance, transaction processing, monthly close activities, and grant and restricted fund tracking. The Staff Accountant plays a key role in ensuring accurate financial reporting, compliance with nonprofit accounting standards, and stewardship of donor and grant funds.

FLSA Classification

FLSA Classification: Non-exempt

Reports To

Finance Director

Essential Duties and Responsibilities

General Accounting & Transaction Processing

• Record and post journal entries, including accruals and adjustments
• Process accounts payable data entry and assist with accounts receivable as needed
• Maintain accurate coding of expenses and revenue in accordance with nonprofit fund accounting standards
• Maintain organized digital financial records and supporting documentation

Monthly Close & Reporting

• Assist in coordinating and completing monthly and year-end close
• Prepare and reconcile general ledger accounts
• Support preparation of monthly financial statements and internal reports
• Track and monitor restricted net assets
• Assist in preparation of audit schedules and support external auditors

Grant & Restricted Fund Accounting

• Track grant revenue and expenses by funding source
• Ensure proper allocation of restricted funds
• Assist with grant reporting and financial compliance requirements
• Monitor grant budgets and notify Finance Director of variances

Compliance & Internal Controls

• Maintain adherence to internal controls and accounting policies
• Route approval requests to the Finance Director and Chief Operating Officer as needed.
• Support 990 preparation and other regulatory filings as needed
• Assist with development and improvement of accounting procedures

Required Qualifications & Skills

• Bachelor’s degree in Accounting, Finance, or related field
• 2–5 years of accounting experience (nonprofit experience preferred)
• Understanding of nonprofit accounting principles, including fund accounting and restricted net assets
• Experience with accounting software (e.g., QuickBooks or similar)
• Strong Excel skills
• High attention to detail and strong organizational skills
• Ability to manage multiple priorities in a small team environment

Preferred Qualifications

• Experience with healthcare-related grants or government funding
• Experience supporting annual audits
• Knowledge of Form 990 preparation

Physical & Environmental Requirements

• Ability to remain in a stationary position for extended periods.
• Ability to operate a computer and other office equipment.
• Ability to lift up to 20 pounds occasionally.
• Reasonable accommodations may be made for individuals with disabilities.

What We Offer

• Salary: $65,000
• Health insurance (medical/dental/vision)
• Retirement plan (401(k))
• Paid time off and holidays
• Professional development opportunities

Commitment to Inclusion

WSCN embraces a skills‑first approach to employment, removing barriers and supporting equitable opportunity. We welcome applicants from all backgrounds and do not discriminate based on race, color, gender, gender identity, sexual orientation, religion, national origin, disability, age, or any other protected status.

Disclaimer

This job description is not designed to cover or contain a comprehensive list of all duties or responsibilities. Duties and responsibilities may change at any time with or without notice based on organizational needs.

Benefits include PTO, Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, 401k with Match, Short-term Disability, Long-term Disability, and more.