Civic Health Program Coordinator

Job Summary

This is an opportunity for a proactive, highly organized, and detail-oriented individual to put their skills to best use as part of a mission-driven team dedicated to activating the work of community foundations across the country. The Civic Health Program Coordinator is responsible for supporting CFLeads’ Community Foundations for Civic Health, ensuring community foundation participants and grantees have the best possible experience with our organization. This includes providing logistical, coordination, and administrative support for the programs, projects, and people leading Community Foundations for Civic Health. This role is part coordination, part logistician, and part administrative.

Community Foundations for Civic Health is a new, national initiative of CFLeads, the Rhode Island Foundation, and the National Civic League that will work to enable all community foundations to confidently strengthen civic health, achieving local impacts at a national scale. The Initiative will help community foundations leverage community leadership to coordinate local efforts, build their own strategies for civic health improvement, access resources to carry out this important work, and learn from one another.

This position works closely with members of the CFCH Working Group, which is made up of staff from CFLeads, the National Civic League, and the Rhode Island Foundation. The position receives direction from the CFLeads Director of Civic Health and is grant-supported and term-limited to 5 years with the potential for extension if additional funding is secured.

Core Dimensions

Program and Grant Support

This team member will report to and support the Director of Civic Health, additionally supporting the Vice President for Strategic Partnerships and Innovation. Additionally, this position will coordinate with other partners, including the Rhode Island Foundation and the National Civic League.

• Reporting to the Director of Civic Health, assists in the development and distribution of program materials, grant materials, including guides, toolkits, and agendas for all civic health programs and events.
• Draft, format, and compile documents, including meeting materials, participation agreements, grant agreements, contracts, invoices, etc., coordinating with all members of the civic health team.
• Communicate with meeting/program participants regarding participation agreements, assignments, and logistics, and staff as relevant.
• Provide project support for civic health programs and grantmaking; maintain calendars and ensure timely reminders and follow-ups for ongoing projects; report to the Director of Civic Health and coordinate with other staff and the members of the larger CFCH working group, as appropriate.
• Manage printing, assembling, and shipping of documents and other materials.
• Draft slide decks, run of shows, agendas, and program materials.

Event and Meeting Coordination

• Coordinate logistics and scheduling for internal and external meetings with funders, partners, and field leaders, reporting to the Director of Civic Health, and supporting the Vice President of Strategic Partnerships and Innovation, and other civic health-related scheduling as needed.
• Identify and secure meeting venues, research prospective locations and partners, coordinate with on-site contacts, and manage event logistics, including caterers and AV support for meetings across the U.S.; coordinate with internal staff as needed, including the Executive Assistant to the CEO.
• Provide on-site logistics support and coordination for all meetings and events.

Team Support

This role will report to and support the Director of Civic Health, and will also support the Vice President of Strategic Partnerships and the Civic Health team.

• Collaborate with the Civic Health team and the CFLeads Program Team on tasks, information sharing, and general support.
• Partner with the civic health team and communications staff to coordinate outreach, marketing, and written materials.
• Share feedback from participants and collaboratively work with the team to make improvements on program delivery and logistics. Partner with technology and database staff to organize and track program engagement and data.
• Research and provide background information on key issues, organizations, and speakers, as needed.
• Draft correspondence, monitor inboxes, support expense tracking, and schedule meetings for the Director of Civic Health and the Vice President of Strategic Partnerships.
• Other duties as assigned.

Experience, Mindset, Skillset, and Key Core Competencies

Experience and Qualifications

• Bachelor's degree required. Experience may be substituted for a degree.
• Minimum of two years of professional experience.
• Event planning, customer service, and administrative experience required.
• Interest in and enthusiasm for the nonprofit and/or public sector, and administration/operations.
• Familiarity with software, including Microsoft Suite, Monday.com, Salesforce, Survey Monkey, Meni, Canva, Google Suite, etc. is strongly desired.
• Experience working for a non-profit desired.

Travel requirement

• Ability to travel for work often, usually 1-2 times per month – up to 25% travel nationwide.

Mindset

• Holds a deep commitment to a politically engaged, multi-racial, multi-faith democracy, with hands-on professional experience advancing this vision.
• Shows genuine respect for and sensitivity toward the diverse lived experiences and unique strengths that social change leaders and organizations from all backgrounds contribute.
• Strong commitment to CFLeads’ mission and values.

Skillset

• Proactiveness to understand the strategy and needs of the organization and an eagerness to contribute your skills in this role to help achieve them.
• Excellent project management skills and a positive attitude.
• Excellent attention to detail and accuracy in preparing materials and communicating.
• Strong customer service skills with the ability to communicate effectively, warmly and appropriately.
• Demonstrated ability to meet deadlines and handle and prioritize simultaneous requests.
• High level of proficiency in Microsoft Outlook, Word, Excel, PowerPoints, Teams, Zoom, Canva, SurveyMonkey, GSuite, and Salesforce, and ability to quickly learn other applications and platforms necessary for this role.
• Strong interpersonal skills and ability to work across all levels of the organization remotely.
• Must be able to work both independently and as an integral member of various teams.
• Creative and analytical thinker with strong problem-solving skills.

Location: Remote/Flexible within the U.S., with a preference for Eastern and Central Time Zones and with up to 25% travel nationwide

Full-time with competitive benefits including health, dental and vision insurance, 401k and PTO

Experience and Qualifications

• Bachelor's degree required. Experience may be substituted for a degree.
• Minimum of two years of professional experience.
• Event planning, customer service, and administrative experience required.
• Interest in and enthusiasm for the nonprofit and/or public sector, and administration/operations.
• Familiarity with software, including Microsoft Suite, Monday.com, Salesforce, Survey Monkey, Meni, Canva, Google Suite, etc. is strongly desired.
• Experience working for a non-profit desired.