Fiscal Sponsorship Program Coordinator

ABOUT FOUNDATION FOR LOUISIANA

Foundation for Louisiana (FFL) is a social justice philanthropic intermediary founded in 2005 as the Louisiana Disaster Recovery Foundation to invest in the immediate recovery of Louisiana’s communities after Hurricanes Katrina and Rita. While FFL was established in the wake of these disasters, our founders recognized the need to address the longstanding inequities that have contributed to the life outcomes of the most marginalized of Louisianans for centuries. Our programs grew in response to these needs, and today FFL focuses on philanthropic leadership, racial justice, climate justice, criminal legal reform, economic opportunity, LGBTQ justice, and support for Louisiana's vibrant arts and culture via a three-pronged strategy:

• Invest: FFL makes grants and loans to support organizations and movements throughout Louisiana in our key program areas. We attract and invest resources to support on-the-ground projects, many of which can’t access traditional philanthropy. Through fiscal sponsorship, we support innovative ideas responding to unmet needs throughout Louisiana.
• Build: We build power to effect change in Louisiana communities. We convene community leaders and provide training in organizing, policy change, leadership, public speaking, and facilitation to tackle issues of climate change, police accountability, health disparities, housing access, and more.
• Transform: By fortifying movements, we shift systems and shape regional and national narratives. We re-imagine how our communities are governed and funded to redefine how residents can thrive in them.

Since inception, FFL has invested $60 million in more than 260 mission-critical nonprofit organizations working across the state towards building a more just Louisiana. As a social justice philanthropic intermediary, FFL’s work unapologetically advances racial justice while moving Louisiana forward. The foundation engages communities in both program co-design as well as its grant-making process to expand opportunities and move communities towards a more just future.

POSITION OVERVIEW

The Foundation for Louisiana Fiscal Sponsorship Program supports 20 to 30 charitable projects of various sizes at any given time. Four staff members in addition to several accountants and human resources professionals support program partners. The Fiscal Sponsorship Program Coordinator is responsible for the internal daily operations of the program.

All Foundation for Louisiana employees are currently working remotely. Office space is available in New Orleans and Baton Rouge. The Fiscal Sponsorship Program Coordinator can be based anywhere in the state of Louisiana; however, the position will require monthly travel to Baton Rouge or New Orleans. Other rare travel may occur, including, on average, one out of state conference per year.

KEY RESPONSIBILITIES

The following list of duties and responsibilities is representative and may be subject to evolution and change over time. FFL is committed to an inclusive workplace for all staff, including those with disabilities, and is open to discussing disability-related accommodations to essential job functions for qualified applicants.

Planning and Coordination (10%)

• Develop annual program schedule and share with staff and partners.
• Track and send reminders for important deadlines.
• Coordinate staff activities to ensure smooth operations.
• Plan and execute local events for members of the program.
• Update annual departmental memberships.

Policy Implementation (10%)

• Develop a mastery of program policies and procedures.
• Maintain an internal operations manual for the department.
• Check for policy and procedures compliance and take appropriate steps if a contract, payment, or grant is out of policy.
• Review and update all forms annually.

Data Management (30%)

• Track all funds that come in via Salesforce.
• Monitor grant applications and reports in Submittable.
• Track contracts, grants, and payments in Asana.
• File and maintain a map of all Google Drive folders for partners and the department.
• File all documents appropriately in a timely manner.

Contract Management (50%)

• Draft all contracts and review for errors and resolve points of concern.
• Ensure all vendors are up to date in the FFL financial system (Microix).
• Coordinate internal approvals through Microix.
• Route contracts for signature, including tracking who has signed and sending reminders until the contract is fully executed.
• Request payment for contracts and file all relevant documents.

REQUIRED COMPETENCIES

• Strong communicator: ability to meet your audience where they are and offer instructions in clear, accessible language, both written and verbal.
• Organized: ability to plan, prioritize, and manage multiple tasks and deadlines in a self-directed work environment.
• Flexible problem-solver: ability to identify and resolve issues, and adapt to changing circumstances.
• Strong attention to detail.
• Experience with Slack, Google Drive, Adobe Sign, Salesforce, Asana, and Submittable.
• Vigilant Project Manager: ability to corral internal and external stakeholders around shared goals, clearly present information, and follow-up until the task/ project is complete.

IT WOULD BE GREAT IF YOU:

• Have experience with fiscal sponsorship or nonprofit administration.
• Have managed contracting processes in the past.

WHO ARE YOU?

You can demonstrate experience managing day-to-day operations in a fast-paced office setting for at least 3 to 5 years.

You’ll fit right in if you love to:

• Manage administrative tasks and processes while making such tasks easier for others.
• Work towards shared goals with multiple team members, stakeholders, and partners.
• Use technology to communicate, perform tasks, and meet critical timelines while maintaining accuracy and quality.
• Use FFL’s core values (community wisdom, courage, integrity, and commitment) to serve Louisiana’s communities of color and low-income communities with an intersectional analysis of racism, specifically anti-Black racism.
• Give and receive feedback to improve our work together.

You’re good at:

• Paying attention to specific, concrete details in documents (names, dates, grammar, layout, and basic clarity of content).
• Learning and using technology platforms.
• Innovating tools and processes to increase efficiency.
• Organizing and maintaining files that have multiple users.
• Working toward and meeting deadlines.
• Centering diversity, equity, and inclusion in all areas of your work.
• Communicating (verbally and in writing).
• Working with diverse groups.

CATEGORY

This is a full-time, exempt position. Candidates should have flexibility and willingness to work evenings and weekends on occasion.

EQUAL OPPORTUNITY EMPLOYMENT POLICY

Foundation for Louisiana aspires towards freedom for all Louisianans and aims to create a fully inclusive and affirming workplace for all people. We welcome and encourage applications from people who have been involved with the criminal legal system.

Foundation for Louisiana follows an equal opportunity employment policy and employs personnel without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, physical or mental ability, veteran status, military obligations, criminal justice background, and marital status.

This policy also applies to internal promotions, training, opportunities for advancement, terminations, outside vendors, members and customers, service clients, use of contractors and consultants, grant partners, board members, and dealings with the public.