Development & Volunteer Coordinator (Part-Time)

The Kailee Mills Foundation is dedicated to saving lives and protecting families by increasing seat belt use through education, awareness, and support.

We are seeking a Development & Volunteer Coordinator (Part-Time) to support our fundraising efforts while leading volunteer coordination for programs, events, and outreach initiatives. This role is ideal for someone who is organized, detail-oriented, and passionate about making a meaningful impact in their community.

What You’ll Do

Volunteer Coordination & Management

• • Recruit, onboard, and coordinate volunteers for programs, events, and outreach initiatives
  • Serve as the primary point of contact for volunteers, ensuring a positive and organized experience
  • Schedule and communicate volunteer assignments, shifts, and expectations
  • Maintain accurate volunteer records and track engagement and participation
  • Support volunteer recognition and appreciation efforts
  • Assist in building and growing a strong, reliable volunteer base

Donor & Sponsorship Support

• • Assist with donor tracking, acknowledgments, and stewardship activities
  • Support communication with donors, sponsors, and partners
  • Maintain accurate donor records in the Foundation’s CRM

Grants & Administrative Support

• • Assist with gathering materials for grant applications and reports
  • Track deadlines and support grant documentation
  • Maintain organized records of funding opportunities and submissions

Events & Campaign Support

• • Support coordination of fundraising events and campaigns, including volunteer staffing and logistics
  • Assist with sponsor fulfillment and event logistics
  • Help prepare materials for donor and community engagement

Data & Reporting

• • Maintain accurate tracking of donations, sponsorships, and partnerships
  • Support reporting needs for development and leadership
  • Assist with data entry and system organization

Team Collaboration

• • Work closely with the Development team to support fundraising initiatives
  • Collaborate with Programs staff to align messaging and impact reporting
  • Assist with general administrative and coordination needs related to development efforts

Qualifications

• Bachelor’s degree (or currently pursuing) in nonprofit management, communications, business, or a related field preferred
• 1–2 years of administrative, nonprofit, or fundraising support experience preferred
• Experience working with or coordinating volunteers preferred
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Comfortable working with databases, spreadsheets, and CRM systems
• Ability to manage multiple tasks and deadlines within a part-time schedule
• Ability to attend and support Kailee Mills Foundation events, including evenings and weekends as required (e.g., gala, fundraising events, and community outreach)
• Must model safe driving behaviors, including consistently wearing a seat belt and supporting the Foundation’s mission of seat belt safety

Ideal Candidate

• Passionate about mission-driven work and community impact
• Highly organized, detail-oriented, and dependable
• Enjoys working with and engaging volunteers, with a strong focus on creating a positive and organized experience
• Comfortable supporting multiple projects at once
• A team player who is proactive and willing to learn

Success in This Role

Success in this role means providing strong support to fundraising efforts, ensuring donors and partners have a positive experience, and helping maintain organized and accurate systems.

Within the first year, the Development Coordinator will:

• Build and maintain a reliable, engaged volunteer base to support programs, events, and outreach efforts
• Ensure timely and accurate donor acknowledgments and communications
• Maintain clean and up-to-date donor and grant records
• Support successful execution of fundraising events and campaigns
• Help strengthen internal systems that support sustainable fundraising growth

As a part-time position, this role is not eligible for full-time benefits; however, it offers a flexible schedule and opportunities for professional growth within a mission-driven organization.

English (Professional proficiency); Spanish (preferred but not required)