Events Manager

Urban Adamah is an educational farm and community center in Berkeley, California that integrates the practices of Jewish tradition, mindfulness, sustainable agriculture, and social action to build loving, just, and sustainable communities. We provide training programs, educational workshops, and community celebrations for more than 10,000 visitors annually.

The Events Manager will provide critical support for the smooth execution of events on the farm including retreats, celebrations, classes, workshops, services, and performances, with an emphasis on Weekend and Evening Events.

In addition to direct event support, the Events Manager will provide administrative and logistical support to the Retreats & Celebrations Director and the Community & Ritual Director in planning, coordinating, and marketing events.

Responsibilities

Cross Departmental Event Production with a Focus on Retreats & Celebrations

• Manage the seamless execution of events and retreats from signing of contract through post event feedback.
• Plan and coordinate logistics for events and retreats
• Independently coordinate and manage onsite activities, staffing needs, event set up and breakdown including furniture, A/V setup, site clean-up and maintenance, etc.
• Collaborate on troubleshooting and addressing program shortcomings, whether of a programmatic, management, or administrative nature

Event and Rental Administration

• Administer and track contracts, payments, and billing through to completion
• Administer and track rental inquiries and collate data
• Ensure program providers/clients are paid or refunded in a timely manner
• Communicate with clients, vendors, and event participants from contract signing through security deposit refund.

Support Growth and Development of New Events

• Assist with market research
• Assist with building, maintaining, and utilizing mailing lists
• Assist with creation of marketing materials

Site and Event Management

• Manage, re-stock and inventory rental equipment and equipment systems (A/V, linens, furniture, etc.)
• Ensure spaces are properly cleaned and reset after events without impacting other programming
• Actively collaborate on site upkeep by providing timely feedback to facilities and farm team and doing ongoing minor site upkeep
• Manage site safety as the lead when solo on site and during weekend/evening programming

Support Staff Management

• Alongside the Program Associate, co-manage all site hosts—recruit, hire, train, schedule, supervise and troubleshoot to support all events on site.

About You

You are passionate about Urban Adamah’s mission and have the background and experience to support and advance Urban Adamah’s events work, programmatically and administratively.

You are able to think quickly on your feet and have the interpersonal skills to connect with a diverse array of individuals or support the smooth orchestration of large group events with multiple teams. You take pleasure in helping people to feel welcome and cared for, and you have the attention to detail and personal motivation to make administrative work flawless and comprehensive.

We are open to applicants with varying levels and types of experience, provided that the applicant displays the skills required to successfully execute the job described above. You might be a good fit if you have a background in hospitality and event management.

COMPETENCIES AND STRENGTHS

Administrative & Organizational Excellence

• Self-starter: You thrive in environments where you get to operationalize the assigned workload
• Excellence in organization: You are highly organized, able to track and execute on multiple projects and tasks simultaneously, with flawless attention to detail
• Prioritizing: You are comfortable maintaining multiple channels of communication (text, email, phone, Slack) and independently managing your workflow to keep projects on track
• Tech-savvy: you are very comfortable with Google Suite, Microsoft Office Suite, Slack, Asana, and database systems like Salesforce (knowledge of additional tech systems is a bonus)

Self-Awareness & Partnership:

• Ownership: You take full ownership of your work and approach tasks and priorities with thoughtful analysis and discernment
• Openness: You regularly seek, incorporate, and share new information and feedback
• Balanced: You demonstrate a good balance of self-confidence and humility, able to name and make the most of your strengths, and open to feedback that will lead you to grow and develop as a professional
• Commitment to diversity, equity, and inclusion: you value the diversity of insight, perspective, and experience brought by people from diverse backgrounds

Customer Service, Communication, & Collaboration:

• Possess strong interpersonal skills: You communicate and collaborate well with a range of colleagues and other stakeholders
• Collaborative: You enjoy learning from and with talented colleagues, and are excited to be part of the success of the whole organization
• Customer service oriented: You appreciate the powerful impact of providing prompt responses to support inquiries, meeting people’s needs proactively, and treating staff and other community members with respect and care

Strategy & Problem Solving:

• Adept at planning: You think ahead and can plan for projects or tasks several months in advance
• Problem solver: You enjoy problem solving, seeing it as an opportunity to connect with and support others and the organization
• Analytical: You are a critical thinker with a high level of analytical/interpretive thinking and problem-solving skills

EXPERIENCES THAT COULD LEAD TO YOUR SUCCESS

• Relevant, large event planning experience in either for or not-for-profit environments
• Customer-facing experience in hospitality or retail environments
• Administrative experience managing spreadsheets, email volume, or data sets

PHYSICAL DEMANDS OF THE POSITION

The physical demands listed below are representative of those that must be met by an employee in this position. Some accommodations may be made to enable people with disabilities to succeed in the role:

• Typing, writing, reading, hearing, and speaking
• Standing and walking for several hours, as well as sitting, squatting, crawling, climbing, and lifting up to 40 lbs

Additional Details

COMPENSATION & BENEFITS

This is a full-time, benefitted, and exempt position that includes healthcare, holidays, and paid time off. The salary range for this position is $68,000–72,000 per year.

Comprehensive benefits include:

• 100% health care coverage for self and 50% coverage of dependents in a Silver Tier Kaiser plan or its equivalent in our carrier’s options
• 80% coverage of dental insurance for self
• Paid vacation days beginning at 15 days; 20 days in second year; incremental increase to 25 days
• Unlimited sick time
• Up to 20 paid holidays annually (a mix of both national and Jewish holidays)
• Employer contribution to a tax-free retirement account after 2 years
• A pre-tax FSA for medical, dependent care, and transit
• Paid and unpaid parental, medical, and bereavement leave (following 1 year of employment)
• Paid Jury Duty leave
• Unpaid time off

SCHEDULE

This is a full-time, 40 hour per week position heavily weighted towards weekends and evenings as dictated by the event calendar. This role typically includes Mondays and Tuesdays off, depending on the event calendar and organizational needs. Employee will receive their schedule a minimum of two weeks in advance. In consultation with their supervisor, some flexibility exists once event and office needs are met.

SUPERVISION

This position is supervised by the Retreats & Celebrations Director.