Nonprofit Accounting Specialist

The Accounting Specialist has primary responsibility for the duties necessary to manage and execute the financial functions of the organization on a daily basis. The Accounting Specialist works under the supervision of the President and Business Manager.

Primary Responsibilities

• Manage weekly accounts payable including entering invoices and cutting checks
• Prepare weekly cash flow reports for management’s review
• Monitor bank account balances
• Process and record payroll on a bi-weekly basis
• Reconcile bank accounts
• Record daily shop sales and verify deposits in the bank account
• Track and reconcile department credit cards
• Responsible for month end close including reconciliation of other balance sheet

accounts

• Prepare and review monthly financial statements
• Track incoming grants and expenses
• Provide reports as needed for various fund and department leaders
• File quarterly sales tax return
• Adhere to financial policies and procedures, and updates these resources

whenever necessary under the supervision of management

• Maintain integration between donor database and QuickBooks Online ensuring

that information is being properly coded and classed after syncing.

• Maintain organized and secure files and ensure confidentiality of all records
• Ability to record, track, and report on transactions among numerous restricted

funds

• Other duties as assigned

Special Projects

• Preparation of Internal Financial Statements

• Prepare accurate financial statements on a quarterly basis, along with other

statements as requested

• Monitor year-to-date performance compared to budget and prior year
• Audits
• Prepare financial statements at end of fiscal year
• Coordinate annual audit and adhere to audit recommendation

Budgets

• Assist Administrative Team with annual operating budgets and capitalprojects budgets
• Prepare quarterly budget reports for board meetings and financecommittee
• Coordinate on a regular basis with professional staff to reconcile programarea budgets

Preferred Qualifications

• Masters degree in accounting
• A strong understanding of GAAP and nonprofit accounting standards
• Minimum 5 years of accounting experience
• Proficiency in a QuickBooks Online
• Possesses strong attention to detail and the ability to multitask
• Ability to work effectively under high pressure and strict deadlines
• Ability to work both independently and collaboratively
• Highly organized
• Strong proficiency with computer technology and software, including Excel.

Wages, hours and benefits

This is a full-time, non-exempt, hourly position (35 hours per week) and is currently a hybrid remote position, requiring one day per week in the office. HHS offers a generous package of paid holidays, vacation, personal, and sick time, in addition to health, dental, and vision coverage. Other benefits include a complimentary Historic Huguenot Street membership. Hourly range of $28-$30/hour, depending on experience.

How to Apply

All applications consisting of a resume, letter of interest, and three professional references should be submitted via email (resumes sent without a corresponding letter and list of references may not be reviewed).

Health, vision and dental benefits. Paid time off including holidays, vacation. Museum membership. Hybrid position requiring one day per week on site.

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