Prospect Researcher & Project Manager

To apply, send your resume, cover letter (INCLUDE POSITION NAME), and salary requirements to HR@cholangiocarcinoma.org. All applicants MUST submit a cover letter, resume, and salary requirements to be considered.

Prospect Researcher & Project Manager

Location: Virtual

Category: Full-time

FLSA Status: Exempt

Reports to: Chief Development Officer

Position Overview

We are seeking a highly organized and resourceful Prospect Researcher & Project Manager to support our growing development efforts. This remote role combines donor intelligence gathering and strategic project coordination, playing a vital role in helping our fundraising team engage donors and sponsors, build relationships, and execute our partnerships with efficiency. This is an ideal position for someone who is curious, analytical, detail-oriented, and comfortable juggling multiple priorities in a collaborative nonprofit environment.

About Cholangiocarcinoma Foundation

The Cholangiocarcinoma Foundation (CCF) is the only U.S.-based nonprofit organization solely focused on cholangiocarcinoma (bile duct cancer), a rare but aggressive disease that affects approximately 15,000 people annually in the United States. Founded in 2006 in Salt Lake City by a family who lost a loved one to this devastating cancer, CCF has grown into a global leader in patient support, education, advocacy, and research funding.

Driven by its core values—patients first, collaboration, innovation, and urgency—CCF operates in a fast-paced environment, mobilizing resources and expertise worldwide to accelerate progress. As a virtual organization with team members across the U.S. and internationally, CCF connects a global audience of patients, caregivers, clinicians, and researchers through cutting-edge programs and partnerships. The Foundation is recognized for advancing innovative research, championing patient-centered care, and responding with urgency to the needs of a growing and underserved community.

Primary Responsibilities

The essential duties and responsibilities of this position include, but are not limited to, the following areas:

Prospect Research (60%)

• Identify, research, and qualify individual, corporate, and foundation prospects using a variety of public and proprietary sources.
• Create detailed donor profiles, capacity ratings, and briefing materials for leadership and frontline fundraisers.
• Track and monitor key donor movements (promotions, wealth events, giving trends).
• Maintain prospect management systems, ensuring accuracy and completeness of donor data in the CRM/database.
• Recommend cultivation and solicitation strategies based on research findings.
• Compose Prospect briefings and profiles.
• Collaborate closely with the Director of Individual Giving, the Director of Corporate Partnerships, the Community Fundraising Director, and other development team members to build pipelines and suggest donor/sponsor pathing.
• Assist the Executive Team with prospecting for the Board of Directors.

Project Management (40%)

• Serve as project manager for development initiatives such as campaign planning, sponsorship execution, donor cultivation events, and stewardship processes.
• Coordinate timelines, deliverables, and stakeholder communication to ensure projects stay on track.
• Develop and maintain project trackers, dashboards, and regular reports for leadership.
• Collaborate closely with the Director of Individual Giving and the Director of Corporate Partnerships to execute grant and sponsorship management.
• Partner with colleagues across departments to support cross-functional efforts aligned with fundraising goals.
• Utilize the organization’s project management tool (ASANA) to collaborate amongst departments on larger projects.

Skills, Qualifications, Requirements

Required

• 3+ years of experience in nonprofit development, prospect research, or project management.
• Familiarity with fundraising databases (Raiser’s Edge preferred but not required) and research tools.
• Excellent written, analytical, and organizational skills.
• Strong attention to detail and ability to manage competing priorities.
• Strong understanding of prospect management and fundraising within a patient advocacy organization context.
• A commitment to data integrity.
• Demonstrated ability to work both independently and collaboratively in a fast-paced environment.
• Comfort with discretion and handling confidential donor information.
• Must be familiar with project management software (ASANA preferred but not required).
• Basic knowledge of fundraising strategy, donor cycles, and stewardship best practices.
• Ability to travel to Salt Lake City, UT, twice a year.
• Successful completion of a background check.

Additional Preferred Skills and Qualifications

• Experience working in a small or growing nonprofit setting.
• Knowledge of move management principles or donor pipeline development.
• Basic knowledge of fundraising strategy, donor cycles, and stewardship best practices.
• Ability to work virtually - this is a full-time, work-from-home position. Experience working in a virtual environment is preferred.

Work Environment and Physical Requirements

• This is a fully remote position, requiring a dedicated, professional home office environment with reliable internet access.
• The role involves prolonged periods of sitting, working on a computer, attending virtual meetings, and managing digital communications.
• Flexibility to respond to time-sensitive issues during regular business hours, with occasional after-hours availability for urgent matters or events.
• Ability to manage multiple tasks and priorities in a fast-paced virtual environment.
• Occasional travel is required for organizational events at least twice annually.

COMPENSATION

Salary Range: $60,000 - $70,000, commensurate with experience

Benefits include Health insurance (medical, dental, vision), full-paid life and disability insurance, a generous PTO package that includes summer Fridays and a paid winter break, and a 401(k).

LOCATION

The Foundation is a virtual organization. Candidates must reside in the United States and be authorized to work there. The selected candidate will be required to travel as needed.

To apply, send your resume, cover letter (INCLUDE POSITION NAME), and salary requirements to HR@cholangiocarcinoma.org. All applicants MUST submit a cover letter, resume, and salary requirements to be considered.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time, with or without notice. Nothing in this job description alters an employee's at-will status and is meant only as a guide, not a contract of employment.​

The Cholangiocarcinoma Foundation's policy provides equal opportunities without regard to race, color, religion, age, gender, sex, national origin, disability, veteran status, or any other characteristic protected by law.

July 2025