Head of Governance, Compliance, Board, HR & Institutional Systems

Head of Governance, Compliance, Board, HR & Institutional Systems

(Company Secretary / Governance & Systems Director)

📍 Lagos, Nigeria (Surulere) | 🏢 Onsite | ⏱ Full-time

🔹 Institutional leadership role ensuring governance, compliance, training, and structured operations across headquarters and global chapters

🌱 About SCEF

Santos Creations Educational Foundation (SCEF) is building a continental education participation, funding, and impact ecosystem across Africa and globally.

Our platforms include:

• 🌐 NESA Africa: http://www.nesa.africa
• 🌐 EduAid Africa: http://www.eduaid.africa
• 🌐 SCEF: http://www.santoscreations.org
• 🌐 eLibrary Nigeria: http://www.elibrarynigeria.ng

🌍 Role Overview

This is a top-tier governance, compliance, and institutional systems leadership role.

You are responsible for ensuring that the organization:

• operates with structure and discipline
• maintains compliance at all levels
• scales across regions with consistency
• builds strong internal systems and governance culture

👉 You will oversee:

• governance
• compliance
• HR systems
• board management
• training systems
• local chapter governance
• bylaws and policy enforcement
• organizational communication

👉 You are building a structured, scalable institution—not just managing operations.

🎯 CORE RESPONSIBILITIES (EXPANDED)

1. Governance & Compliance (HQ + GLOBAL)

• Establish and enforce governance frameworks across:
  • headquarters
  • local chapters (Africa + global regions)
• Ensure compliance with:
  • NGO regulatory requirements
  • internal policies
  • donor expectations

1. Board Management & Leadership Governance

• Coordinate:
  • board meetings
  • advisory councils
  • governance sessions
• Prepare:
  • agendas
  • reports
  • resolutions
  • official documentation
• Track implementation of board decisions

1. HR Systems & Organizational Structure

• Build and manage:
  • staff contracts
  • onboarding systems
  • volunteer frameworks
  • role documentation
• Ensure:
  • performance tracking
  • accountability systems
  • clear reporting lines

1. Continuous Training & Compliance (NEW – CRITICAL)

You will design and implement ongoing training systems for:

• staff
• volunteers
• local chapter leaders
• ambassadors

Training areas include:

• governance standards
• operational procedures
• compliance requirements
• organizational values and systems

👉 Ensure everyone operates at the same standard globally

1. Local Chapter Governance & Oversight

• Structure governance systems for:
  • local chapters (target: 15 global regions)
• Ensure:
  • compliance with HQ standards
  • reporting structures
  • operational consistency
• Monitor:
  • performance
  • activity
  • alignment with organization goals

1. Bylaw Development & Review (CRITICAL ADDITION)

• Develop and maintain:
  • organizational bylaws
  • governance policies
  • operational guidelines
• Conduct periodic:
  • bylaw reviews
  • policy updates
  • compliance audits

👉 Ensure bylaws evolve with organizational growth

1. Contract & Vendor Governance

• Manage:
  • vendor contracts (Tech, Media, Marketing, Grants, Partnerships)
  • staff agreements
  • partnership MOUs
• Ensure:
  • clarity of terms
  • deliverable tracking
  • compliance enforcement

1. Documentation & Institutional Records

• Maintain:
  • governance documentation
  • legal records
  • funding documentation
  • compliance reports
• Ensure:
  • structured filing
  • accessibility
  • audit readiness

1. Organizational Communication & Newsletter

• Lead:
  • official organizational newsletter
  • stakeholder communication
  • internal updates
• Communicate:
  • program progress
  • impact reports
  • governance updates
  • partnership highlights

1. Meetings, Reporting & Communication Systems

• Establish structured systems for:
  • weekly team meetings
  • monthly leadership reviews
  • board reporting sessions
  • chapter reporting systems
• Ensure:
  • consistent communication flow
  • clear reporting templates
  • follow-up tracking

🎯 PERFORMANCE TARGETS (FULLY EXPANDED)

You will be evaluated based on:

🧠 Governance & Compliance

• Fully operational governance framework
• Organization compliant across all levels
• Audit-ready systems

👥 HR & Training

• Functional onboarding system
• Continuous training program implemented
• Staff and volunteers aligned to standards

🌍 Local Chapters

• Governance systems active across 15 regions
• Structured reporting from all chapters
• Compliance maintained across regions

📄 Documentation & Contracts

• 100% documentation of:
  • contracts
  • partnerships
  • board decisions

📢 Communication

• Consistent newsletter publication
• Structured internal and external communication

🏛 Bylaws & Policy

• Functional and updated bylaws
• Regular policy review system

💰 COMPENSATION & GROWTH

• Probation (Months 1–3): ₦120,000 – ₦200,000
• Post-Probation (Month 4): ₦150,000 – ₦240,000 (+20%)

💰 BONUS STRUCTURE

Bonus based on:

• compliance readiness
• governance system implementation
• training system effectiveness
• chapter alignment
• documentation quality
• board management efficiency

🏠 Relocation & Accommodation

• Temporary accommodation available during probation
• Monday–Friday stay arrangement available

Note:

• Accommodation is shared/basic
• Personal expenses not covered

🧠 APPLICATION REQUIREMENT (MANDATORY)

All applicants must submit detailed written responses.

🔍 INTERVIEW QUESTIONS (ADVANCED – FULL SCOPE)

1. Governance System Design

Describe a governance system you have built or managed.

1. Training & Compliance

How would you design a continuous training system for:

• staff
• volunteers
• global chapters

1. Bylaw Development

Explain how you would:

• create
• review
• update

organizational bylaws

1. Local Chapter Management

How would you ensure 15 global chapters remain compliant and aligned?

1. Board Management

Describe how you would structure:

• board meetings
• reporting
• follow-up systems

1. Vendor Governance

How would you manage and enforce compliance across outsourced vendors?

1. Real Scenario

After 3 months:

• chapters are inconsistent
• staff are not aligned
• no training system
• bylaws outdated

What do you do:

• immediately
• short-term
• long-term

🔥 FINAL POSITION

This role now fully covers:

✅ Governance

✅ Compliance

✅ HR systems

✅ Training

✅ Local chapters

✅ Bylaws

✅ Board management

✅ Communication systems

🚀 FINAL INSIGHT

This is no longer:

❌ a secretary role

This is:

✅ Institutional Systems & Governance Leadership

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