Executive Assistant to President/CEO and CFAO (Temporary position)

(Temporary position with the possibility converting to permanent)

Job Purpose: The Executive Assistant position serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO (Chief Executive Officer) and the Chief Financial and Administrative Officer. The Executive Assistant also serves as a liaison to the board of directors and management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. He/she will assist the CEO and CFAO with a broad range of activities, including providing technical, clerical and administrative assistance in projects.

General Responsibilities:

• Manage day-to-day calendar, plan and schedule meetings and travel and assist the President/CEO in staying on track with daily schedule.
• Manage all incoming requests into the executive office (via mail, phone or email) and make certain they are addressed.
• Coordinate and plan Board and Committee Meetings, create agendas, maintain BoardEffect board platform, and take meeting minutes. Coordinate other Board activities and work collaboratively with the Development Department on organizational events.
• Prepare correspondence, memos, presentations, etc. Assist with the preparation, editing, and proof-reading of presentations and reports.
• Expense and meeting report preparation.
• Coordinate site visits for board members and other VIPs.
• Project Reports - Undertake special projects under the direction of the President/CEO.
• Crosstrain with Development Associate for development support.
• Assist with credit card and vendor invoice administration and processing.
• Maintain board, committee and President/CEO records in Salesforce.
• Other duties as assigned.

JOB REQUIREMENTS: Desired Skills and Experience

• Commitment to community service and social welfare
• Bachelor's Degree or equivalent applicable experience.
• Administrative experience, with executive level support/ assistance
• Strong IT skills in Word, Excel, PowerPoint, Outlook, Salesforce and other online platforms
• Excellent organizational and time management skills, including the ability to handle and prioritize numerous projects
• Strong verbal and excellent written communication skills (including proofreading) in English and strong interpersonal skills
• Excellent judgment and able to maintain confidentiality
• High attention to detail and effective donor and volunteer stewardship
• Knowledge of basic accounting
• Flexible, energetic, dependable, team player, and a decision maker