Program Coordinator, AARE

Description

This position provides administrative, technical, and programmatic support for academic, clinical, and research education programs, events, and initiatives undertaken by the Academic Affairs and Research Education (AARE) unit. It helps meet the Association’s objectives for providing programming and resources to faculty, researchers, and students.

Responsibilities

1. Support the administration of the CSD Education Survey by assisting the survey administrator with coordination tasks, including data checks, user testing, communications, and report preparation.
2. Manage online content repositories by uploading and formatting content in line with ASHA’s content strategy and style guide. Maintain internal tracking systems for digital assets and ensure alignment with current best practices.
3. Coordinate communications for assigned AARE award and mentoring programs, including email tracking, promotional outreach, website updates, and ASHA Community posts. Respond to routine inquiries and collaborate with the unit’s web liaison as needed.
4. Process and maintain program data and databases, including awardee and participant records in netFORUM and OpenWater. Track and organize submission forms, generate reports, and support data review workflows.
5. Assist with administrative and financial processes, including processing requisitions and tracking expenditures for assigned AARE programs.
6. Stay informed about AARE programs to respond to routine inquiries and provide accurate referrals to appropriate resources.

Qualifications

Knowledge Typically Acquired Through

• 1–3 years' experience in a similar role
• Experience communicating with students, faculty, researchers, and/or members of professional associations preferred
• Bachelor's degree preferred

Skills

• Strong time management skills with a demonstrated ability to meet multiple deadlines across varied projects.
• Proficiency with common software platforms and tools (e.g., Office 365, content management systems, Smartsheet, survey tools, databases, and award/mentoring platforms).
• Demonstrated ability to write and speak clearly and professionally; capable of independently drafting correspondence and technical documents.
• Skilled in using technology to organize, track, and execute work efficiently.
• High attention to detail and accuracy in task completion.
• Demonstrated initiative and ability to work both independently and collaboratively.
• Strong interpersonal skills and a service-oriented mindset.