Arts Education Associate Manager

The Westhampton Beach Performing Arts Center, a 501 (c) 3 community-based theatre on the East End of Long Island, is seeking a dynamic and energetic Manager for its highly acclaimed Nancy and Frederick DeMatteis Arts Academy.

Position Summary: As Arts Education Associate Manager, you will be the first point of contact for our students and families, handling inquiries, managing rosters and registrations (knowledge of Tessitura a plus, but we will train you!). You will manage and work collaboratively with a talented team of roughly ten to fifteen Teaching Artists. You will assist in the cultivation and maintenance of class and camp sessions, using creativity to nurture incredible experiences for our students ages 5 to 99. You may have opportunity to teach in your area of expertise, joining our impressive ranks of Teaching Artists as appropriate and approved by Arts Academy Director. No two days will be alike and in addition to assigned administrative tasks, you will be hands-on in securing class and event success. You will welcome and dismiss students, youth and adults, to after-school and morning/evening classes, set and reset session spaces before and after class, and lockdown theatre facilities which all may include required later night hours, as well as help with weekend events as scheduled. You will act as an ambassador for the Academy, assisting with marketing and taking full advantage of outreach opportunities. You will work closely not only with our dedicated Arts Academy Director, but also a warm, welcoming, and fun team of seven who create performing arts magic all year round.

You are Right for this Position if: You are an engaging and bright professional with a passion for arts education. You have a BA in Arts Administration, Theatre Education, or another Performing Arts-related field. You have at least three years of experience teaching theatre, music, or dance to young people. You are a self-starter who also takes direction effectively, efficiently, and positively. You have great ideas. You thrive on collaboration and communication. You are a great writer who always proofreads your work. You are excited and serious about your career. You are warm and friendly. You look for resolution. You believe steadfastly in the transformative power of arts education.

Supervision Exercised and Received: Position works under the direction of the Director of Arts Education and supervises various seasonal staff and guest artists.

Essential Job Functions:

• The Arts Academy Associate Manager is responsible for fulfilling the vision of the Director of Arts Education through assistance in conceiving, planning, structuring, implementing, and guiding a successful, multifaceted, and robust program of arts education classes, seminars, and special events, divided across the three distinct portions of the WHBPAC year (summer, fall, and spring) with different emphases reflective of the varying participating age groups (young children, young teenagers, older teenagers, and adults) with a logical curricula of follow-on programs to keep these students engaged and continued beyond a single arts-education experience.
• To that end, the Arts Education Associate Manager participates directly in arts education programs as an adjunct class instructor as needed or desirable within the context of a qualitatively and financially successful program, as well as assistant producer for general purposes as well as in the generation of collateral such as marketing, publicity, outreach campaigns, program playbills and orientation packets.
• The Arts Academy Associate Manager executes the recruiting effort for appropriate seasonal and guest artist staff for all arts education activities, making final employment recommendations to the Director of Arts Education and circulating necessary employment paperwork to ensure hiring compliance in a timely fashion.
• The Arts Academy Associate Manager assists the Director of Arts Education as requested in the production of schooltime performances under the “School Days Performance Series” during the fall and spring seasons. The Arts Academy Associate Manager works with educational institutions to provide teachers with appropriate study guides, feedback surveys, and other formal and informal communication tools.
• The Arts Academy Associate Manager assists as requested by the Director of Arts Education in the researching and securing of sources of foundation, corporate, and individual funding and sponsorships for arts education activities and programs, including fundraisers and fundraising initiatives.
• Provides clerical support for the arts education program, as directed by the Director of Arts Education.
• WHBPAC works as a small and tightly-knit staff, and all employees are expected to take on short-term (and occasionally longer duration) assignments that fulfill necessary duties typically fulfilled by other staff members.

Core Competencies Displays the following key competencies in the overall job performance to include knowledge, skills and abilities:

• Strong attention to detail skills, as well as accounting and data management skills.
• Knowledge of administrative and clerical procedures regarding cash management, as well as systems such as word processing, managing files and records, designing forms, and other office procedures.
• Ability to communicate concisely and effectively through a variety of methods, such as email, written reports, and verbally.
• Ability to effectively interact and communicate with individuals and/or groups of people.
• Ability to recognize complex problems and effectively work independently or with others to reach a viable solution.
• Ability to communicate clearly and professionally with internal and external customers.
• Ability to exercise good judgment in facilitating highly confidential matters.
• Maintains a high level of organization and orderliness.
• Ability to motivate, develop, and direct people as they work, and identify the best people for a given task.
• Ability to coordinate projects for maximum efficiency and monitor progress towards desired objectives.
• Strong initiative, common sense, self-awareness, multi-tasking skills, and time management. Knows how to prioritize.
• Leads with respect for others.
• Is fit for physical and sometimes laborious tasks as needed during the workday and at special events, within reason.

Minimum Requirements:

Bachelor’s Degree in Theatre, Education, or related field;

Three years of arts education experience with a similar independent institution, or as part of a public or private school, college, or university;

Must be proficient with Microsoft Word, Excel, and Email. Experience with Tessitura a plus;

or any combination of experience and education that would likely provide the required knowledge and skills as determined by WHBPAC management may be substituted for the requirements above.

Position Type and Work Hours: Regular full time, 40-hour work week, all days of the week as required, hours to vary with workload, will include evenings, weekends, and holidays.

Job Details:

• $52,000 a year
• Full-time

Benefits:

• Health
• Dental/Vision
• 403(b)
• Paid time off

Work Environment:

• Indoors: Office, theatre, and bar environment.
• Outdoors/Off-Site: Temporary performance and/or meeting sites. Administrative meetings, trainings, and conferences at a variety of locations, including out of the Westhampton Beach area.

Essential Physical Requirements:

• Move and Transport: Occasionally up to 50 lbs., such as files, boxes, equipment, etc.
• Physical: Remaining in a stationary position, move, reaching, typing, communicate, perceive, and drive.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

We're an equal opportunity employer. All passionate arts makers encouraged to apply. All applicants to be considered.

• Health
• Dental/Vision
• 403(b)
• Paid time off