Administrative Coordinator

The San Diego Psychoanalytic Center (SDPC) is a small, fast-growing nonprofit dedicated to advancing psychoanalysis and psychodynamic psychotherapy through education, training, and community programs.

We are seeking a dynamic, organized, and friendly Administrative Coordinator to support our Executive Director with all administrative activities, educational programs, events, and day-to-day operations. This role is ideal for someone passionate about mental health who enjoys working in a collaborative, mission-driven environment.

Occasional evenings and weekends are required to support courses and events.

Job Responsibilities:

Executive Director Support:

• • Meet regularly with the Executive Director to review priorities and administrative needs
  • Provide support with scheduling, correspondence, document preparation, and follow-up
  • Assist with implementing organizational initiatives and maintaining efficient workflows
  • Handle sensitive information with discretion and confidentiality

Operations:

• • Serve as a professional and welcoming presence for candidates, faculty, members, and visitors
  • Manage the SDPC master calendar, coordinating courses, study groups, committee meetings, and events
  • Maintain organized candidate and program records
  • Process records requests and support general office operations
  • Assist with planning and execution of Center events, including graduation, open houses, and member gatherings

Training Program Administration:

• • Coordinate course schedules, faculty communications, and classroom logistics (virtual and in-person)
  • Maintain candidate records and track program requirements
  • Distribute course materials and program communications
  • Assist with admissions processes, open houses, and onboarding new candidates

Membership and Programs:

• • Maintain membership records and track dues and renewals
  • Respond to member inquiries and support member communications
  • Coordinate logistics for lectures, study groups, and continuing education programs
  • Manage registration systems, attendance tracking, and program materials
  • Support Zoom sessions and virtual programming

Fundraising and Communications:

• • Assist the Executive Director with fundraising initiatives and donor record management
  • Support fundraising events and activities
  • Assist with website updates and create social media content and digital materials using Canva

Required Qualifications:

• • Highly organized with demonstrated organizational, analytical, critical-thinking, and problem-solving skills
  • Excellent written and verbal communication skills
  • Task-oriented with the ability to manage multiple projects with competing priorities; Proven ability to anticipate deadlines and manage multiple competing priorities.
  • Good technological skills, including Microsoft Office (Excel), Google Workspace (Docs, Sheets, Slides, Drive), Zoom, project management software (Asana, Monday.com, or similar), and basic website editing (Drupal/WordPress)
  • Experience with social media platforms and CRM systems used to support administrative and communication-related tasks.
  • Adaptable, reliable, and able to work both independently and collaboratively
  • Comfortable supporting a wide range of operational needs.
  • Experience in nonprofit, educational, or professional membership organizations preferred.

Desired Qualifications:

• • Education: Bachelor’s degree preferred.
  • Experience: At least two years of prior experience supporting a senior executive or leadership team.
  • Ethics & Integrity: Demonstrates a high level of professionalism and ethical standards, with a strong commitment to confidentiality, discretion, and adherence to applicable policies and regulatory requirements.
  • Previous experience in a psychoanalytic, therapy, or mental health-related organization is a plus.

Some paid holidays.

Flexible work schedule.

English - professional fluency in speaking, reading, and writing.