Accountant/Bookkeeper

The Accountant / Bookkeeper is responsible for the accurate and timely processing of day-to-day financial transactions for both AHA Projects and its fiscally sponsored projects. This role focuses on bookkeeping, reconciliations, accounts payable and receivable, and maintaining organized financial records.

This position does not set financial strategy but plays a critical role in ensuring the integrity and accuracy of the organization’s financial data.

Key Responsibilities

• Support the full-cycle accounting process, including A/P, A/R, and GL activities.
• Maintain the General Ledger and ensure accurate coding of all financial transactions.
• Prepare and submit donor and funder invoices and monitor A/R aging.
• Process payables, including employee expense reports, reimbursements, and vendor invoices in accordance with AHA policies.
• In close partnership with program and project operations staff, assist with grant financial reporting and budget tracking efforts.
• Maintain digital filing systems for financial documentation
• Perform monthly credit card reconciliations
• Assist with month-end close, quarterly, and annual close processes by ensuring all transactions are recorded accurately

Fiscal Sponsorship Support

• Code income and expenses to the correct sponsored project
• Maintain organized records for multiple projects
• Assist in preparing basic financial reports for project leads
• Monitor project balances and flag discrepancies to the Director of Finance

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• A proven track record working with general ledger functions and being an integral part of the month-end and year-end close.
• A strong working knowledge of nonprofit accounting and the generally accepted accounting principles, GAAP.
• 3+ years of bookkeeping or accounting experience (nonprofit experience preferred)
• Experience with accounting software (QuickBooks or similar)
• Strong attention to detail and accuracy
• A commitment to working in a dynamic and rapidly growing organization; and a demonstrated ability to manage competing and evolving priorities in a fast-paced setting.
• Clear communication skills and comfort working with non-finance staff
• Self-motivated to work in a remote environment

Core Competencies

• High level of integrity and confidentiality
• Strong organizational skills
• Detail-oriented and process-driven
• Reliable and consistent follow-through
• Collaborative and service-oriented mindset

AHA offers some retirement benefits (fix this), an ICHRA plan to help pay for medical/dental/vision insurance and/or medical expenses. We offer flexible scheduling and self-directed PTO that can be used for Sick Leave in compliance with CA law.