Project Coordinator

Shared Ascent Fund (SAF) was created by and for philanthropists who want to focus on the long term and the big picture. It is a nonprofit designed to provide sustained support for efforts to confront the growing threat to our democracy. This work cannot succeed without advancing economic, racial, and gender equity.

The Coalition to Expand Contraceptive Access (CECA) is a convener of committed partners working to ensure access to contraception as a part of the broader vision of achieving sexual and reproductive health equity (SRHE) for the U.S. CECA’s role is to lift up existing work being done in the field, work with experts to analyze the current evidence and identify gaps and chart a path forward to achieve our collective goals. CECA is a project of SAF.

The Project Coordinator is responsible for coordinating the day-to-day administrative, logistics, financial, and reporting-related work of CECA. The Project Coordinator reports to the CECA Executive Director. This is a remote, exempt position and can be part- or full-time. The salary range is between $75,000-$80,000. Duties include:

• Coordinate day-to-day management of CECA’s work, under the guidance of the Executive Director and Project Manager.
• Assist the Executive Director with managing financial and reporting processes with SAF and all consultants and subcontractors.
• Provide administrative support for team members, including processing expenses and scheduling meetings.
• Provide administrative support for specific projects, including scheduling meetings and sending invitations, developing agendas, managing logistics, and developing meeting summaries.
• Oversee and manage logistics, technology, coordination, and execution of high-quality virtual and in-person events.
• Manage administrative and operations functions related to Microsoft 365, SharePoint, Salesforce, Zotero, and general technical support.
• Research, prepare, and assemble documents which may include presentations, correspondence, reports, and other materials.
• Support monitoring and evaluation of the results of projects and program elements. Ensure program administration, budget and contract tracking, reporting, monitoring, and evaluation is conducted in a manner that meets program criteria and achieves program outcomes.
• Undertake special projects as needed.

Knowledge, Skills and Abilities:

• Education or knowledge of sexual and reproductive health, rights, and justice preferred.
• 4+ years’ experience working in public health, public policy, health care, or a related field.
• Experience coordinating logistics for conferences, workgroups, technical expert panels, or other convenings.
• Exceptional composition and editorial skills. Ability to synthesize extensive information from multiple sources into a clear, cohesive written product. Critical eye for grammar, punctuation, tone, and syntax.
• Flexibility in working style, marked by an ability to work closely with a wide range of personality and organization types and teams.
• Excellent oral and written communication skills to ensure full-circle communication with team members and external partners and thorough dissemination of tasks, projects, and work products. Adaptive style to interact with all partners in a professional, courteous, and tactful manner at all times.
• Capacity to take initiative, conceiving of and initiating new ideas and projects that advance CECA’s work.
• Ability to communicate and resolve conflicts professionally and maintain patience, grace, and humor under pressure.
• Ability to perform tasks with a high degree of accuracy and attention to detail, adhere to numerous deadlines, and manage competing priorities and multiple tasks efficiently.
• Ability to receive, balance, and handle direction and input from multiple colleagues.
• Technological abilities to complete communications tasks (e.g., posting content online), and ensure compliance with confidentiality policies and procedures necessary for the protection of SAF data.
• Capacity to respond rapidly and appropriately to changing priorities, objectives, and situations, anticipating informational needs as situations and projects develop.

As a member of the SAF team, the Project Coordinator:

• Works well independently and as a part of a team.
• Conceives individual actions as part of a greater whole.
• Possesses high standard of integrity and a professional, courteous manner of communication.
• Adheres to SAF standards of quality, presentation, protocol, and confidentiality.
• Possesses self-awareness and accepts responsibility and recognizes accountability when necessary.
• Takes initiative and sees a project through to completion; seeks new challenges and professional opportunities within a diverse group.
• Demonstrates flexibility in working style and range of work performed.
• Demonstrates strong work ethic, attention to detail, and a consistent commitment to thoroughness and quality.
• Thrives professionally in an innovative, constantly expanding work environment.

Commitment to Nondiscrimination:

We are committed to providing a work environment free from discrimination, where all team members feel valued, respected, and included. We know that our work is enriched by the varied voices and perspectives of every staff and board member, so we are committed to making an earnest effort to recruit, welcome, train, develop, and retain talented individuals from all backgrounds. We believe that a welcoming culture expands our creative capacity to do our work and achieve greater outcomes for people and the natural world.

Starting salary of $75,000 - $80,000. We have an alternate Fridays off work schedule (employees work 40 hours one week, 32 hours the next week) and offer a comprehensive benefit package including medical, dental, and vision insurance, 401k plan with a 5% match, and generous paid time off. SAF also offers a technology allowance, student loan repayment assistance, the Calm app, mental health benefits and approximately 16 paid holidays per year.