Finance & Administration Manager

Reports to: Chief Financial Officer and Executive Director

Position Objective:

To maintain financial controls and records for ADI Los Angeles office; accurate donor records, income and expenditure data. Ensures finance and administration systems provide good support for ADI development, donor relations, advocacy and campaigns activities. Contributes to management of accurate and reliable data using Sage 50c, Raiser’s Edge NXT, Engaging Networks. Reconciliations, ledgers, quarterly and annual reports. Key management role.

About You:

You are qualified or part-qualified CPA/CMA or hold similar relevant US qualifications. Experienced in finance, bookkeeping, use of databases, general administration and importantly, you want to help a nonprofit to save animals. You have the skills and experience to help ADI grow. You want to contribute to good management of financial records and administration creating an administrative bedrock for effective work to save animals. Your lifestyle is aligned with ADI’s vision, mission and values.

About the Role:

Finance:

• Data entry on Sage 50c.
• Recording of donations and other income
• Sales order/invoice processing
• Purchase ledger maintenance, reconciliations
• Maintaining stock records
• Assisting with production of budget performance reports.

Administration:

• IT/Network administration (working with service providers); data protection.
• Data entry on Raiser’s Edge NXT
• Office support systems and supplies.
• Holiday and sickness records.
• Health and safety; first aid procedures

Skills / Expertise required:

Essential:

• Minimum 2-3 years’ experience in similar role.
• CPA or CMA, qualified or part-qualified, or other relevant US qualifications.
• You are self-motivated, able to work independently to meet deadlines.
• A flexible, positive approach, enjoy a demanding environment, supportive of others.
• Attention to detail and accuracy in numerical work.
• You can work with discretion, and handle sensitive data.
• Knowledge and experience in data entry, reporting generally.
• You are IT literate: knowledge of Microsoft Office, online applications such as online banking and (desirable) some tax and other financial services.
• You have excellent organisation, time-management and communication skills.
• Fluent in English

Desirable:

• Some knowledge of Sage 50c
• Some knowledge of CRM, e.g., Raisers’ Edge and Engaging Networks.
• Preparation of management accounts and budgeting, some knowledge.
• Experience with analysing financial data.
• Experience with the audit process.
• Knowledge of non-profit / charity accounting and reporting.

HOW TO APPLY:

• Apply early – no closing date – we review applications as they arrive. Interviews commence on a rolling program.
• Send email to execassistus@ad-international.org with a cover letter detailing how you meet our criteria, together with your resume.
• Interviews will be online and in person.
• Formal application form will be sent if you have been selected for interview.
• Virtual interviews will be arranged once your application form has been reviewed.
• In-person interviews will be arranged following virtual interviews.

APPLY TO: Animal Defenders International, 5455 Wilshire Blvd., #2015, Los Angeles, CA 90036. Send resume to: execassistus@ad-international.org

Please note, we will only respond to applicants who meet the required skills and experience.

No phone calls about this job; no agencies please.

100% employer-covered health and dental, and vision discounts.

15 discretionary vacation days.

5 days’ vacation/office closure over Christmas/New Year.

Federal holidays.

Paid sick leave: 6 days/year.

401(k) with 4% employer match.

English