Organización sin fin de lucro
Manager, Grants Controlling
Descripción
Descripción
MANAGER, GRANTS CONTROLLING (US)
REPORTS TO
Head of Global Grants Management
SUPERVISORY RESPONSIBILITIES
May mentor junior staff members
LOCATION
Remote in the United States, with option for hybrid attendance in Washington, DC office location. Some domestic and/or international travel may be expected
JOB SUMMARY
The Manager, Grants Controlling, US works closely with the US program team, funders, Finance and Accounting, external partners, service providers, and auditors to manage the financial aspects of grants throughout their lifecycle.
They are responsible for grant budgeting and forecasting, resource and labor allocation, expenditure monitoring, cost recovery, financial reporting, and grant-level financial compliance. The role serves as a key link between Grants Management, program teams, and Finance and Accounting, ensuring that grant financial activity accurately reflects program implementation, funding agreements, and organizational policies.
The Manager provides grant-level financial oversight while partnering closely with Finance and Accounting, which retains responsibility for the general ledger, accounting treatment, financial close, statutory and tax compliance, and organizational financial reporting.
The ideal candidate is a detail-oriented finance professional who can balance day-to-day financial management with the broader financial picture, identify risks and trends, and translate complex financial and funder requirements into practical guidance for program teams.
ESSENTIAL FUNCTIONS
- Develop grant budgets in collaboration with program team taking into account relevant guidelines and funder requirements
- Plan, track and analyze expenditures ensuring their proper allocation across grants
- Prepare financial reports for funders, internal and external stakeholders in accordance with the applicable policies and funding agreements
- Regularly communicate with funders, external service providers, program teams and partner organizations
- Perform monthly reconciliations of grant-related transactions with the accounting records, ensuring costs are accurately recorded, properly allocated, and consistent with grant budgets and funder requirements.
- Provide documentation and support during external audits
- Support annual audit and tax preparation processes and responses to auditor inquiries.
- Coordinate and monitor the timely receipt of grant funds in accordance with funding agreements
- Ensure adherence to established internal controls, financial policies, and approval processes, supporting appropriate oversight and accountability across grant and financial activities.
- Manage labor cost allocation and ensure that employee time and payroll costs are properly allocated, recorded and charged to grants in accordance with applicable funder requirements and regulations
- Conduct onboarding sessions and advise colleagues from other teams on financial and grant compliance matters,
- Participate in process improvements and documentation of financial and grant management workflows.
CORE COMPETENCIES
- High attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Clear written and verbal communication skills.
- Team-oriented with a willingness to learn and adapt.
- Strong organizational and problem-solving skills.
- Self-motivated and able to work autonomously
- Strong analytical judgment
- Systems and process orientation
- Ability to operate effectively in ambiguity and evolving environments
- Cross-cultural collaboration skills
- High degree of discretion and professionalism
MINIMUM QUALIFICATIONS
- Degree in Accounting, Finance, or a related field
- 5+ years of progressive accounting experience
- Experience in nonprofit, international NGO, consulting, or professional services environments strongly preferred
- Experience with grants accounting or funder reporting in a nonprofit or similar environment
- Proficiency in accounting software (Sage Intacct strongly preferred) and advanced Excel skills (e.g., pivot tables, VLOOKUP).
- Experience with international finance and accounting principles and compliance (e.g., US, UK, EU).
- Professional fluency in English required, fluency in German, French, Dutch and/or other global languages advantageous
EMPLOYMENT STATUS
Regular, Full-Time
Compensación
RAP offers a generous benefits package, including healthcare benefits, home office support, a 5% employer retirement contribution, flexible work arrangements, and above-average paid time off.
Nivel de Idiomas
Professional fluency in English required, fluency in German, French, Dutch and/or other global languages advantageous
Ubicación
Ubicación asociada
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DIVERSITY, EQUITY AND INCLUSION
RAP is committed to building a diverse, equitable, and inclusive workplace where people with different backgrounds, perspectives, identities, and experiences can contribute and thrive. We believe diverse teams strengthen our work, our decision-making, and our ability to advance an equitable energy transition.
We encourage applications from people who have been historically underrepresented in the energy, environmental, and nonprofit sectors. We also recognize that strong candidates may not meet every qualification listed in a job description. If you are excited about RAP's mission and believe your skills and experience would enable you to contribute to this role, we encourage you to apply.
RAP is an equal opportunity employer and considers qualified applicants without regard to race, color, religion, national origin, ancestry, sex, pregnancy, gender identity or expression, sexual orientation, age, disability, genetic information, veteran status, or any other status protected by applicable law.
PHYSICAL DEMANDS
Reasonable accommodation may be provided to enable qualified individuals with disabilities to perform these functions.
