Programming Coordinator Assistant (Volunteer Position)

Overview

We are seeking a reliable, detail-oriented Volunteer Programming Coordinator Assistant to support the operational and administrative needs of our nonprofit’s programming team. This role is ideal for someone who enjoys coordination, communication, and contributing meaningfully to a mission‑driven organization.

Core Responsibilities

Team & Meeting Support

• • Attend weekly Team Lead meetings and take clear, accurate meeting minutes.
  • Follow up with Team Leads on action items as directed by the Programming Coordinator.
  • Lead Team Lead meetings on behalf of the Programming Coordinator as needed.

Communications & Materials

• • Create event flyers and distribute them to staff via email.
  • Assist with limited website updates using Wix (training provided).
  • Support internal communication to ensure information is shared consistently and on time.

Program Operations

• • Update task sheets and maintain organized documentation.
  • Assist with special projects and additional tasks as they arise.
  • Help ensure programming activities remain coordinated and on schedule.

Availability Requirements

• • Tuesdays required - you must have availability between 10:00am (EDT) and 3:30pm (EDT); there will be a break or two between meetings.
  • Mondays and Thursdays flexible
  • Approximately 5–10 hours per week (may vary seasonally)

Qualifications

• • Strong organizational and communication skills
  • Comfort with digital tools (Google Workspace, Slack, Wix, etc.)
  • Ability to work independently and take initiative
  • Professionalism and reliability in a remote environment
  • Interest in nonprofit program coordination and team operations

What This Volunteer Role Offers

This is more than a volunteer opportunity—it's a chance to build valuable professional skills while contributing to a global nonprofit dedicated to making ancient studies more accessible.

As a Programming Coordinator Assistant, you will gain:

• • Flexible Remote Experience – Contribute from anywhere while working within a collaborative team. Outside of required Tuesday meetings, your hours can be scheduled around your academic, professional, or personal commitments.
  • Introduction to Nonprofit Leadership – Work alongside organizational leaders and gain firsthand experience supporting meetings, coordinating projects, facilitating communication, and learning how nonprofit teams operate behind the scenes.
  • Professional Development – Strengthen highly transferable skills in project coordination, meeting facilitation, organizational communication, documentation, event promotion, and operational support that are valuable across nonprofit, education, and corporate environments.
  • Networking & Mentorship – Build relationships with volunteers, interns, educators, researchers, and professionals from around the world who share a passion for history, archaeology, classics, and the ancient world.
  • Expand Your Connections in Ancient Studies – Become part of an international community dedicated to preserving and promoting ancient studies. This role provides opportunities to collaborate with scholars, students, museum professionals, educators, and enthusiasts while broadening your understanding of the field.
  • Growth Through Learning – Receive ongoing guidance, training, and opportunities to take on increasing levels of responsibility as your confidence and experience grow. Volunteers are encouraged to develop new skills and explore leadership opportunities within the organization.
  • Make a Meaningful Impact – Your work will directly support programs that expand access to ancient studies education for learners around the world, helping SASA fulfill its mission of making the ancient world accessible to everyone.

Whether you're exploring nonprofit management, considering a career in program coordination, or simply looking to make a meaningful contribution while developing your professional skills, this role offers an engaging and rewarding experience.

To apply, please send your resume and cover letter to recruitment@saveancientstudies.org.