Assistant Secretary-General, Director of Bureau of Management (Volunteer)

Position title: Assistant Secretary-General, Director Bureau of Management

Location: Global (Remote)

Category: FTA International

Level: ASG

Duration: Two Years (Renewable)

Supervisor/Report to: Under-Secretary-General

Job type: Volunteer (Part-Time)

The International Youth Federation (IYF) is a global non-profit youth organisation network governed by the present Statutes and the Swiss Civil Code. It is politically neutral and non-denominational, aiming to empower youth worldwide.

The IYF is a global youth network, an organisation advocating for change and connecting countries to knowledge, experience and resources to empower young people across the world. IYF works in over 50 countries and territories, helping to achieve youth empowerment and improve the status of youth

The IYF Bureau of Management (BOM) has direct responsibility for the management and oversight of the organisation and provides leadership, advisory, and management support to the IYF Headquarters and other executive branches.

Under the guidance and direct supervision of the Under-Secretary-General, the Assistant Secretary-General and Director of Bureau of Management is responsible for supporting the IYF Senior Management in diverse aspects related to human resources, finance and administration, budget management, procurement and support services. S/he leads and manages the effective delivery of business services through relevant teams, provides guidance and capacity development support for IYF's presence at regional and country levels, and gives strategic advice to senior management.

Mission Statement

To voluntarily represent, positively promote, and uphold the mission of “Empowering youth for a better world” in various programmes and opportunities throughout the IYF interventions across member countries.

Responsibilities

(A) Provide vision, innovation and leadership, and strategically direct and manage the Bureau to deliver high performance and quality on:

• Corporate services which are client-focused, providing efficient, reliable, responsive and quality recruitment and HR services;
• Strategic corporate advice in key areas, including people’s strategy and an improved performance management system;
• Lead corporate training, and talent management portfolio; and
• Compliance and risk management.

(B) Provide administrative support to the Secretary-General and the Executive Office:

• Prepares and issue correspondence, directives, management memorandum on behalf of the Secretary-General and the Executive Office in response to management issues;
• Prepares/approves HQ staff leaves in the e-leave system;
• Provide oversight to the Headquarters Human Resources Team, Leaders Assessment Center and other administrative-related issues;
• Contributes to knowledge networks among all staff; and
• Guides peers on coordination and administration management issues.

(C) Provides support to effective advocacy of management activities in close consultation with the Senior Management Team (SMT):

• Supports/Represent the Secretary-General in interactions (sensitive, political, diplomatic, and others) with various external partners such as Ambassadors, Donors, Country Delegations, Parliamentarians and high-level senior officials, as well as with global senior officials through Department of Protocol & Liaison Service.
• Maintains information on the Bureau activities; and
• Researches, obtains and ensures the requirements for background materials for briefings, meetings, official missions and appointments.

Language

Advanced English skills are required.

Experience

Experience in general management or operations management, ideally within an NGO, INGO or IGO (such as the United Nations or European Union), charity, government, civil service, non-profit, youth empowerment, women's empowerment, international development (such as USAID), or a large international organization.