Volunteer Board and Operations Coordinator

Volunteer Board and Operations Coordinator

Helping Hands of Chinese Communities ( HHCC) is seeking a dependable and organized volunteer to support our senior board directors and growing community programs.

HHCC serves immigrants, older adults, small business owners, families and youth through education, cultural activities, technology assistance, citizenship preparation and community engagement.

Primary Responsibilities:

• Prepare board meeting agendas and materials.
• Attend approximately one board or leadership meeting each month.
• Take and organize meeting minutes.
• Track board decisions, assignments and deadlines.
• Send meeting reminders and follow-up messages.
• Organize files in Google Drive or another shared system.
• Assist senior board members with email, Zoom and shared documents.
• Coordinate volunteer applications, schedules and program records.
• Help maintain class registration and attendance information.
• Communicate professionally with volunteers and community partners.

Qualifications:

• Reliable, patient, organized and respectful.
• Strong written and verbal communication skills.
• Comfortable using email, Google Docs, Google Drive, Zoom and spreadsheets.
• Able to work independently and complete assignments on time.
• Experience in nonprofit administration, education, project coordination, social services or community programs is preferred.
• Mandarin Chinese or another community language is helpful but not required.

Commitment:

Approximately three to five hours per week for at least six months. Most administrative work may be completed remotely, with occasional meetings or activities in Tacoma.

Benefits:

1)Gain nonprofit board and program-management experience.

2)Develop professional references and portfolio experience.

3)Support immigrant families, older adults and underserved communities.

4)Work with experienced community leaders.

5)Receive documentation of volunteer service after successful completion.

Application Questions:

Please submit a résumé or LinkedIn profile and answer the following:

1. Why are you interested in supporting HHCC and its senior board leaders?
2. Which administrative and technology tools can you use confidently?
3. Can you volunteer consistently for three to five hours per week for at least six months?
4. Please describe one project or responsibility that you successfully organized.

This is an unpaid volunteer position.