Volunteer Executive Assistant

Volunteer Executive Assistant (Part-Time, Remote)

The Opportunity: Powering Global Empowerment

Women Empowered International (WEI) is seeking a highly organized and motivated Volunteer Executive Assistant to be the backbone of our remote leadership team. This is a chance to move beyond routine administration and directly enable the strategic capacity of our Executive Director. If you're proactive, detail-oriented, and passionate about supporting a mission dedicated to economic independence for women and girls globally, your organizational excellence is exactly what we need.

Commitment Details:

Organization

Women Empowered International (WEI)

Location:

Fully Remote ( U.S based applicants only)

Commitment

Part-time, Volunteer (4-8 hours/week)

Duration

Minimum 6-month commitment requested

Reports to

Executive Director

Position Summary

The Volunteer Executive Assistant will provide high-level administrative support to the Executive Director and leadership team. This role is ideal for someone who is organized, proactive, and passionate about supporting a mission-driven organization. The Executive Assistant will help ensure smooth day-to-day operations and contribute to the overall effectiveness of WEI’s leadership.

Key Responsibilities

Administrative & Operational Excellence

• Executive Coordination: Manage complex calendars, schedule meetings (internal and external), and coordinate virtual events, proactively resolving scheduling conflicts.
• Meeting Management: Prepare detailed agendas, accurately take meeting minutes, and meticulously follow up on action items to ensure organizational accountability.
• Document Control: Assist with email correspondence, document preparation (reports, presentations, proposals), and maintain a secure, organized digital file structure in Google Drive.
• System Maintenance: Help maintain and update organizational systems and databases, ensuring data integrity across various platforms.

Communications & Research Support

• Internal Liaison: Support internal communications and coordination across departments (Programs, Development, Finance), acting as a central clearinghouse for critical information.
• Research: Conduct targeted research and compile concise information summaries for the Executive Director, aiding in strategic reports and presentations to the Board and key stakeholders.
• General Support: Provide general administrative support as needed to ensure the Executive Director's focus remains on high-level strategy and fundraising.

Qualifications

Essential Qualifications

Organizational Excellence: Strong organizational and time management skills; highly detail-oriented with an ability to manage shifting priorities.

Previous experience as an executive or administrative assistant for senior leadership.

Communication: Excellent written and verbal communication skills; ability to draft professional, polished correspondence.

Familiarity with nonprofit operations or the complexity of international organizations.

Technical Proficiency: Proficiency with Google Workspace (Docs, Sheets, Calendar, Drive) and Zoom.

Experience with CRM software (e.g., Salesforce, HubSpot) or project management tools (e.g., Asana).

Work Ethic: Self-motivated, proactive, and able to work independently with minimal supervision.

Discretion: Ability to handle sensitive and confidential organizational information with the utmost discretion.

Mission Alignment: A genuine passion for women’s empowerment and global development.

Impact & Benefits

By dedicating 4-8 hours per week, you won't just be managing schedules—you'll be amplifying the reach of our small team, enabling the Executive Director to secure more funding and expand our high-impact programs worldwide.

• Gain hands-on experience in high-level nonprofit leadership and global operations.
• Enjoy a flexible, fully remote work environment.
• Opportunity to directly contribute to a global mission that breaks cycles of poverty.
• Receive a strong letter of recommendation and support for professional development.
• Be publicly recognized on WEI’s website and social media.