Board Secretary (Non-Profit Volunteer)

The Volunteer Board Secretary is a core governance officer responsible for ensuring WSUA maintains accurate records, compliant documentation, and strong organizational continuity. This role is central to board effectiveness: the Secretary safeguards institutional memory, supports legal compliance, and helps the board operate smoothly as WSUA grows.

This is a governance‑level volunteer position, not an administrative staff role.

Key Responsibilities

• Prepare and distribute agendas, board packets, and meeting materials.
• Record accurate minutes for quarterly board meetings and maintain official records.
• Track board actions, votes, and follow‑up items to ensure accountability.
• Maintain organizational documents, including bylaws, policies, and governance records.
• Support compliance tasks such as annual filings, board resolutions, and documentation reviews.
• Coordinate communication between board members and ensure timely information flow.
• Assist with onboarding new board members and maintaining governance continuity.

Qualifications

• Strong organizational and documentation skills.
• Ability to write clear, accurate, and neutral meeting minutes.
• Familiarity with nonprofit governance or willingness to learn.
• Reliability, discretion, and commitment to ethical stewardship.
• Comfort working in a remote, collaborative environment.
• Prior board or nonprofit experience is helpful but not required.

Eligibility Requirement

Because this is a fiduciary governance role involving U.S. compliance and nonprofit oversight, applicants must be U.S. citizens or lawful permanent residents.

Time Commitment

• Approximately 3–6 hours per month.
• Attendance at quarterly board meetings (virtual).
• Occasional coordination or document updates between meetings.

Location

Remote within the United States. WSUA is headquartered in Washington State.

Commitment Type

Volunteer, governance role (unpaid).