Event Operations Coordinator Volunteer

Provide event planning and operational support to the Community Collective Program Manager.

Help develop and maintain event checklists, timelines, schedules, and run-of-show documents.

Confirm event dates, locations, arrival times, setup requirements, and assigned responsibilities.

Help coordinate event setup and breakdown plans.

Confirm that signage, check-in materials, raffle supplies, information-table materials, and other event items are ready.

Help organize volunteer schedules, assignments, arrival information, and event-day instructions.

Brief Event Support Volunteers on their responsibilities and answer routine questions.

Assist with the placement of tables, signage, promotional materials, raffle items, and guest areas.

Help participating team members and volunteers locate their assigned areas and materials.

Monitor event activities and provide the Community Collective Program Manager with timely updates.

Help identify and resolve routine operational issues during events.

Escalate issues involving safety, finances, partner concerns, public statements, or significant program decisions.

Track attendance, volunteer participation, event activities, and other requested information.

Help ensure that event spaces remain welcoming, organized, and accessible.

Support the collection and organization of event materials following each activation.

Participate in post-event debriefs and help document operational observations and recommendations.

Support other clearly defined Community Collective event activities as needed.