Remote Volunteer Event Setup & Breakdown Coordinator — Legacy Lounge

Help Believe in Me prepare smooth, accessible Legacy Lounge donor-education events through careful virtual setup and optional Seattle-based event coordination.

The volunteer Event Setup & Breakdown Coordinator will create readiness plans, coordinate approved setup tasks, and ensure materials, equipment, spaces, and digital platforms are accounted for before and after each event.

Responsibilities:

• Create approved setup, technology, accessibility, signage, materials, hospitality, and breakdown checklists
• Coordinate task assignments, timing, handoffs, packing, shipping, pickup, return, and storage
• Prepare virtual rooms, links, permissions, waiting rooms, captions, recordings, polls, and presentation backups
• Work with local volunteers or vendors when physical setup is required; remote participation remains available
• Verify that emergency, privacy, consent, and accessibility procedures are ready
• Track equipment and report damage, loss, missing items, or unsafe conditions
• Protect attendee lists, schedules, access links, and donor information
• Never independently approve purchases, certify safety, or move restricted equipment
• Reconcile materials and document lessons after each event

Qualifications:

• Experience in event operations, logistics, audiovisual support, facilities, hospitality, virtual events, or administration
• Strong organization, checklists, timing, communication, and problem-solving
• Comfort with virtual-event platforms and shared project tools
• At least 18 years old and willing to complete screening
• Ability to follow safety, privacy, accessibility, and procurement procedures

This is a remote, project-based role available within the United States, with separately coordinated optional Seattle support. Expect approximately 2–6 hours per event.

Questions: volunteers@believeinme.org

Believe in Me

107 Spring Street, 2nd Floor

Seattle, WA 98104

(206) 414-8043