Nonprofit
Published 7 days ago
Remote Volunteer Event Setup & Breakdown Coordinator — Legacy Lounge
Remote, Volunteer must be in United States
Details
Time Commitment:
Flexible
Commitment Details:
Approximately 2–6 hours per event, including preparation and reconciliation, plus required orientation.
Recurrence:
Recurring
Volunteers Needed:
8
Cause Areas:
Arts & Music, Children & Youth, Education, Housing & Homelessness, Hunger, Food Security
Benefits:
Training Provided
Participation Requirements:
Background Check, Attend Orientation
Age Requirement:
18+
Other Requirements:
Successful screening plus confidentiality, donor privacy, accessibility, virtual-event security, equipment handling, safety, procurement, and escalation training.
Description
Help Believe in Me prepare smooth, accessible Legacy Lounge donor-education events through careful virtual setup and optional Seattle-based event coordination.
The volunteer Event Setup & Breakdown Coordinator will create readiness plans, coordinate approved setup tasks, and ensure materials, equipment, spaces, and digital platforms are accounted for before and after each event.
Responsibilities:
- Create approved setup, technology, accessibility, signage, materials, hospitality, and breakdown checklists
- Coordinate task assignments, timing, handoffs, packing, shipping, pickup, return, and storage
- Prepare virtual rooms, links, permissions, waiting rooms, captions, recordings, polls, and presentation backups
- Work with local volunteers or vendors when physical setup is required; remote participation remains available
- Verify that emergency, privacy, consent, and accessibility procedures are ready
- Track equipment and report damage, loss, missing items, or unsafe conditions
- Protect attendee lists, schedules, access links, and donor information
- Never independently approve purchases, certify safety, or move restricted equipment
- Reconcile materials and document lessons after each event
Qualifications:
- Experience in event operations, logistics, audiovisual support, facilities, hospitality, virtual events, or administration
- Strong organization, checklists, timing, communication, and problem-solving
- Comfort with virtual-event platforms and shared project tools
- At least 18 years old and willing to complete screening
- Ability to follow safety, privacy, accessibility, and procurement procedures
This is a remote, project-based role available within the United States, with separately coordinated optional Seattle support. Expect approximately 2–6 hours per event.
Questions: volunteers@believeinme.org
Believe in Me
107 Spring Street, 2nd Floor
Seattle, WA 98104
(206) 414-8043
Location
Remote
Volunteer must be in United States
Associated Location
Seattle, WA, USA
