Executive & Special Projects Assistant

Big Apple Greeter is a non-profit organization that connects visitors with friendly, knowledgeable New Yorkers who show them around our city's diverse neighborhoods.

About the Role

Role Overview: We are seeking a detail-oriented, reliable volunteer to work directly alongside our Executive Director. As our Executive & Special Projects Assistant, you will play a crucial role behind the scenes—helping streamline executive communications, manage scheduling, and support administrative projects that keep our organization running smoothly.

What You’ll Do

• Inbox Triage & Management: Review and organize the Executive Director’s incoming email, flag priority items, and draft routine responses.
• Scheduling: Assist with calendar coordination and meeting setups with board members, partners, and community stakeholders.
• Special Projects: Assist with light research, contact database updates, and meeting preparation as needed.
• Executive Support: Serve as a thought partner on administrative workflow improvements.

What We’re Looking For

• Strong written communication and organizational skills.
• Comfort using Gmail and cloud tools including Google Workspace and MS Office.
• High level of discretion and professionalism when handling organizational communications.
• Ability to commit to 8 hours weekly, with flexible times. Minimum of 2 days in person in our beautiful downtown Manhattan office. We're looking for a minimum of a 9-month commitment.

What You'll Gain

• Direct insight into non-profit leadership and operations in NYC.
• High-impact experience supporting a beloved community organization.
• Flexible scheduling with a supportive team environment.