Executive & Special Projects Assistant

Big Apple Greeter

Hybrid, Volunteer must be in or near New York, NY

I Want to Help

Details

Available Times:

Weekdays daytime

Time Commitment:

A few hours per week

Commitment Details:

8 hours a week with flexible timing. Minimum 2 days a week in our downtown Manhattan office. Minimum 9 month commitment.

Recurrence:

Recurring

Volunteers Needed:

Cause Areas:

Community Development, International Relations, Seniors & Retirement

Good For:

Teens, Age 55+, International Volunteers

Description

Big Apple Greeter is a non-profit organization that connects visitors with friendly, knowledgeable New Yorkers who show them around our city's diverse neighborhoods.

About the Role

Role Overview: We are seeking a detail-oriented, reliable volunteer to work directly alongside our Executive Director. As our Executive & Special Projects Assistant, you will play a crucial role behind the scenes—helping streamline executive communications, manage scheduling, and support administrative projects that keep our organization running smoothly.

What You’ll Do

Inbox Triage & Management: Review and organize the Executive Director’s incoming email, flag priority items, and draft routine responses.
Scheduling: Assist with calendar coordination and meeting setups with board members, partners, and community stakeholders.
Special Projects: Assist with light research, contact database updates, and meeting preparation as needed.
Executive Support: Serve as a thought partner on administrative workflow improvements.

What We’re Looking For

Strong written communication and organizational skills.
Comfort using Gmail and cloud tools including Google Workspace and MS Office.
High level of discretion and professionalism when handling organizational communications.
Ability to commit to 8 hours weekly, with flexible times. Minimum of 2 days in person in our beautiful downtown Manhattan office. We're looking for a minimum of a 9-month commitment.

What You'll Gain

Direct insight into non-profit leadership and operations in NYC.
High-impact experience supporting a beloved community organization.
Flexible scheduling with a supportive team environment.

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Location

Hybrid

Volunteer must be in or near New York, NY

Associated Location

Manhattan

1 Centre St, New York, NY 10007, USA

Please fill out this form

Instructions:

Thank you for your interest!

We will reach out to you shortly for more information about you.

Please prepare your resume or a similar document. It does not have to be formal or final, we'd just like some idea of your experience.

Please prepare a short message about why you're interested in the position and what you hope to get out of it (even if it's simply "I just wanna get out of the house more!")