Communications & Operations Secretary (Board Position)

Unexpected Blooms is a local nonprofit that repurposes donated flowers into beautiful bouquets for people in healthcare and support facilities. We’re looking for a volunteer Corresponding Secretary to join our Board of Directors and Operations Team to help us grow! This is a behind-the-scenes role with a BIG impact! As the communication hub for UB, you’ll help keep our volunteers, donors, Board, and operations connected—and make all the wonderful things we do possible.

Responsibilities include:

• Attends and votes at Board meetings (8x annually)
• Attends virtual Operations Team Meetings (2x monthly)
• Participates in (annual) May Board recruitment process and meetings
• Attends and sets up / takes down Board-sponsored Appreciation Events (2x annually)
• Attends other social events when possible
• Gmail Account Manager
  • Sends correspondence from the organization's e-mail account to donors, new volunteers, active volunteers, Board Members, and other inquiries daily.
  • Creates a log of recurring flower donations, common requests, monthly e-mail volume, etc. to track activities.
  • Sends thank you e-mails to donors and volunteers bi-monthly or as needed.
  • Maintains organization's e-mail account by year and category and empties trash and spam as needed.
• Creates and updates SignUpGenius (SUG) Monthly. (including Active Volunteer signup, Ops Meetings, Board Meetings, etc.)
• Sets up annual calendar for alternating weeks by facility, noting activities and meetings, holidays, etc.
• Sets up annual events log with all recurring flower donations and known repeatables (large event floral donation opportunities)
• Updates log with data gathered from floral donation forms and follow-up e-mail correspondence with donor / point of contact.

Ideal candidate:

• Computer-savvy and familiar with Gmail, SignUpGenius, as well as Google Calendar, Meet, and Sheets
• Experience in customer service and administrative record keeping
• Detail-oriented and mission-driven
• Able to commit ~1 hour/day, longer on meeting days

Help us spread joy-one bouquet at a time! Learn more at: https://www.unexpectedblooms.org/volunteer or contact us at info@unexpectedblooms.org.