Board of Directors: Board Administrator

About the Role The FACTS Initiative is seeking a highly organized, detail-oriented professional to join our Board of Directors as the Board Administrator.

Please note: While we operate with a working board due to our organization’s size, this is strictly an advisory and governance role, not an operational staff position. You will not be expected to execute daily operational tasks. Instead, you will offer high-level guidance, review policies, and provide strategic recommendations to ensure professional oversight and informed decision-making.

As the Board Administrator, you will play a critical role in ensuring the smooth operation of the Board of Directors. You will serve as the primary liaison for administrative functions—managing board correspondence, ensuring compliance with procedures, and supporting board recruitment and executive leadership evaluations so the board can operate efficiently and effectively.

What You Will Do (Governance & Oversight)

• Board Administration: Provide high-level administrative support to the Board President and members. Maintain accurate records of board activities, prepare board correspondence, and manage meeting minutes to ensure timely distribution.
• Compliance & Strategic Oversight: Ensure that all board members comply with approved procedures and governance policies. Monitor board deadlines and advise the board on procedural matters related to organizational governance.
• Policy Review: Facilitate the review and updating of critical board governance documents.
• Collaborative Advisement: Work closely with executive leadership to ensure effective administrative and personnel management. Educate fellow board members on compliance, governance, and ethical administrative practices.

Who We Are Looking For

• Highly organized professionals with an exceptional attention to detail.
• Individuals with an absolute commitment to strict confidentiality and discretion.
• Excellent written and verbal communicators capable of accurately reflecting policies and board decisions.
• Reliable leaders with a strong ability to meet deadlines, maintain commitments, and uphold best practices in nonprofit administration.

Time Commitment

• Approximately 2 hours per week.
• Attendance and active participation in quarterly board meetings.
• Occasional additional time may be required during annual governance document reviews, board recruitment periods, or executive evaluations.

Why Join Us? The Board Administrator is the backbone of our governance structure. By managing our records, supporting governance compliance, and overseeing administrative functions, you will directly strengthen the operational integrity and long-term sustainability of The FACTS Initiative.