Publishing Class Assistant

Community Literature Initiative is a non-profit organization dedicated to teaching emerging underserved writers how to write and publish books. The CLI course is a 10-month (September to June) training program to refine works-in-progress into finalized manuscripts ready for publication. At the conclusion of our program, all students emerge knowledgeable aspiring published authors!

Job Purpose

The Publishing Class Manager Assistant (PCM Assistant) is a vital volunteer role within our team, supporting the smooth operation of our Publishing Class program. The PCM Assistant helps with various administrative tasks, including updating Canva templates, sending newsletters, tracking student payments, updating Google Sheets, managing light calendar duties, and booking guest lectures. This role is essential in ensuring effective communication and coordination between teachers, students, and guest lecturers.

This position is perfect for you if…

• You have a passion for poetry, literature, and promoting diverse voices in the literary world.
• You thrive in a collaborative and dynamic environment and enjoy being part of a vibrant writing community.
• You are highly organized and detail-oriented, capable of managing multiple tasks and projects simultaneously.
• You possess excellent communication skills and can effectively liaise between teachers, students, and guest lecturers.
• You are proactive, a problem-solver, and can anticipate and address the needs of both students and faculty.
• You enjoy coordinating events and activities that support the growth and development of aspiring writers.
• You have a genuine interest in education, nonprofit work, and fostering creative talent.
• You are proficient in using digital tools such as Google Workspace and Canva and are eager to learn new software and systems.
• You are dedicated to creating a supportive and inclusive environment for all members of the writing community.

Duties and Responsibilities

Administrative Support:

• Update flyer templates in Canva.
• Send out weekly newsletters to students about announcements and upcoming events.
• Track and follow up on student tuition payments.
• Update Google Sheets with student and program information.
• Provide light calendar management for the Publishing Class Manager.
• Book guest lectures and coordinate schedules.

Student Management:

• Assist in managing incoming student materials, including emailing schedules and coordinating one-on-one meetings.
• Ensure students are added to the teacher’s BAAG report and have access to manuscripts.
• Support the review and organization of Google doc manuscripts.
• Help manage the status of new student textbook materials and mail out new student materials as needed.

Communication and Coordination:

• Answer and/or direct phone calls and emails to the appropriate parties.
• Maintain polite and professional communication via phone, email, and mail.
• Send out podcasts and videos for students.

Qualifications

• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in using Google Workspace, Canva, and other relevant software.
• A proactive and problem-solving attitude.
• Experience in education, nonprofit, or literary fields is a plus.
• Interest in literature, writing, and promoting diverse voices.
• Ability to build and maintain positive relationships with students, instructors, and colleagues.
• Prior experience with project management tools such as Asana is a plus, but a willingness to learn and adapt to such tools is also acceptable.

Working Location

Sims Library

Direct Reports

PC Manager

How to Apply

To apply for this position, please email your resume to hr@communitylit.org .