Operations Director

Position: Operations Director

Reports to: Executive Director

Location: Springfield, OR/McKenzie Valley, OR

Full-time, exempt

Salary Range: $55,000-$70,000, commensurate with experience

About McKenzie Valley Long Term Recovery Group:

The McKenzie Valley Long Term Recovery Group (MVLTRG) is a local, grassroots 501c3 nonprofit organization formed in the aftermath of the 2020 Holiday Farm Wildfire to support the recovery of individuals whose homes were lost or damaged in the fire. Established in 2021, MVLTRG’s staff of five provides services and financial resources to fire survivors in the greater McKenzie Valley community.

MVLTRG’s work serves as a model for other wildfire recovery communities in Oregon. As MVLTRG’s recovery services continue, our mission has evolved to include working in collaboration with nonprofit, community members, and government partners to improve disaster response and build local resilience to future catastrophic events. Learn more at mckenzievalleyltrg.org.

Please watch our Mission video:  https://vimeo.com/885451189?share=copy

Job Summary:

The Operations Director will oversee MVLRG’s day-to-day activities, working in close collaboration with the Executive Director and program staff to ensure that the organization operates efficiently and effectively. Responsibilities include Finance, Human Resources, Compliance and Risk Management, Technology and Infrastructure, Grant Management, and Performance Measurement and Evaluation.

A successful candidate will demonstrate proven operational and financial skills, strong attention to detail, and an ability to both build and follow processes that will drive the organization's growth, impact, and sustainability. This is a full-time, hybrid position at our Springfield, Oregon office.

Responsibilities:

Operations Management:

• Manage and optimize organizational processes and procedures to enhance efficiency and productivity
• Coordinate with direct service staff to ensure smooth operations across programs
• Identify areas for improvement and implement solutions to streamline operations
• Provide leadership and direction to ensure compliance with all local, state, and federal volunteer and employment-related laws and regulations

Financial Management:

• Manage internal financial processes, including bill paying, expense tracking, credit card reconciliation and purchasing
• Work with bookkeeper to complete budgeting, financial planning, and financial reporting processes
• Establish processes to ensure transparency and accountability
• Ensure compliance with financial regulations and maintain accurate records
• Track individual donations, process tax receipts and donation acknowledgements

Human Resources:

• Oversee HR functions, including recruitment, onboarding, performance management, and employee relations.
• Process timecards, payroll, and expense reports for all employees 
• Serve as internal and external point of contact for benefits administration.

Technology and Infrastructure: 

• Provide technical support services to staff and board members.
• Work with contracted technology service provider to evaluate and implement technology solutions to enhance organizational effectiveness. 
• Oversee the maintenance of organizational facilities

Grant Management and Program Administration: 

• Work with Program Manager to maintain grant expenditure tracking and compliance
• Work with contracted grant writer to identify funding opportunities and prepare grant applications
• Monitor grant budgets complete grant and contract reporting, and compliance requirements

Board Relations and Support:

• Support Executive Director and Board President with management of board documentation
• Agenda preparation and distribution
• File and track meeting minutes, financial reports, board policies
• Track board member terms

Other duties as assigned.

Minimum Qualifications:

• Experience in nonprofit operations, project management, or related field
• Understanding of nonprofit financial management, budgeting, and compliance.
• Excellent leadership, communication, and interpersonal skills.
• Experience with grant management, fundraising, and stakeholder engagement.
• Experience with Google workspace and associated applications
• Ability to manage multiple priorities and adapt to changing conditions

Preferred Qualifications:

• Associate or bachelor’s degree in business administration, nonprofit management, or a related field, or equivalent relevant experience.
• 5+ years of experience in nonprofit management, operations, or a related field.
• Experience living and/or working in a rural community strongly preferred.
• Experience in disaster recovery. 

Benefits:

Generous benefits package includes employer paid medical and dental insurance, paid time off, 401k retirement plan, and 10 paid holidays.

How to Apply:

Submit both a cover letter and resume detailing relevant experience and interest in this position via email to Devin Thompson at executivedirector@mckenzievalleyltrg.org. Applications will be reviewed on a rolling basis until the position is filled.

Equal Opportunity:

MVLTRG is an equal opportunity employer and we do not discriminate on the basis of race, gender, religion, color, national origin, sexual orientation, age, marital status, veteran status, or disability status. We encourage people of all backgrounds to apply. We value kindness and empathy in the workplace and in all interactions with community members.

Thank you for your interest!