Office Manager

Division/Unit: Trial Division, Trial Bureau 70

Civil Service Title: Community Associate

Position Title: Office Manager

Salary Range: $58,049 - $64,544

Job Description:

The New York County District Attorney’s Office (“DANY”) has an opening for an Office Manager in one of its bureaus in the Trial Division. The trial bureaus have principal responsibility for prosecuting a wide variety of cases such as misdemeanor assault, driving while intoxicated, drug possession, and theft offenses.  They also handle more serious felony cases, including homicides, shootings, stabbings, sexual assaults, burglaries, assaults, drug and gun possession, robberies, and other violent crimes, as well as non-violent felonies, such as identity theft and grand larcenies.  The Office Manager is responsible for providing highly skilled administrative and supervisory support to one of the trial bureaus and the office.

Responsibilities include but are not limited to:

• Coordinate paralegal and professional staff hiring and onboarding process, which includes trainings with departments outside of Trial Bureau 70, such as IT.
• Maintain bureau case tracking systems and perform statistical analysis.
• Perform administrative tasks for Bureau Chief, Deputy Bureau Chiefs, and Criminal Court Supervisor.
• Provide administrative support to the Bureau Chief, Deputy Bureau Chiefs, and Criminal Court Supervisor [on non-trial-related matters and as needed].
• Supervise secretaries within the Bureau.
• Perform computerized data searches relevant to specific cases assigned within the trial bureau.
• Respond to inquiries from outside agencies, complainants, and witnesses.
• Coordinate and ensure the organization and removal of closed cases.
• Ensure that case evidence is returned to property clerk in a timely fashion.
• Perform other administrative and office management duties as needed.

In addition to the Minimum Qualification Requirements, candidates must possess the following: 

• Level 1 – bachelor’s degree from an accredited college and minimum one (1) year of administrative or relevant experience.
• Level 2 – bachelor’s degree from an accredited college and minimum two (2) year of administrative or relevant experience.
• Level 3 – bachelor’s degree from an accredited college and minimum three (3) year of administrative or relevant experience.

Preferred Requirements/Skills:

• Ability to supervise and manage staff based on agency needs and initiatives.
• Proficient in Microsoft Office products (Word, Excel, PowerPoint).
• Ability to quickly learn in-house proprietary applications.
• Demonstrated ability to work with frequent interruptions and adapt to changes in workflow.
• Demonstrated organizational skills.
• Ability to multitask and prioritize.
• Ability to work both independently and as part of a team.
• Experience training, supervising, and/or managing other employees.
• Senior secretary or secretary experience in a legal office or district attorney’s office. 

Hours/Shift:

• Monday – Friday, 9:00 am – 5:00 pm. 

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current position and be in good standing. In addition, must meet the minimum qualifications of the position.
• Looking for candidates that could commit to one (1) year to the hiring unit.
• Authorization to work in the United States is required for this position.

Minimum Qualification Requirements:

• High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
• Education and/or experience which is equivalent to "1" above.

Public Svc Loan Forgiveness:

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement:

• City Residency is not required for this position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.