Office Manager / Judicial Assistant

·   Announcement #: JAOM-MD-2024

·   Chambers of the Honorable Nicole G. Berner, U.S. Circuit Judge

·   Location: Baltimore, MD (This is an in-person position.)

·   Appointment: Career / Full time

·   Open Until Filled – Preference given to applications received by April 28, 2024.

ABOUT THE JOB

The Office Manager / Judicial Assistant is responsible for the daily operation and management of judicial chambers and provides administrative and clerical support to the Honorable Nicole G. Berner and the chambers’ staff.

The ideal candidate has initiative, good judgment, professionalism, follow-through, the ability to multi-task, excellent organizational skills, a strong work ethic, and unquestioned integrity.

The Fourth Circuit prides itself on being a collegial and collaborative organization as well as an

overall exemplary place to work.

OVERVIEW OF DUTIES

• Oversee the daily operation and maintenance of the office, including the acquisition of supplies and equipment

as well as receiving, screening, and referring phone calls and mail.

• Create and maintain files and databases.

• Assist in guiding opinions through the editing process.

• Prepare correspondence, reports, and other legal materials.

• Assist the Judge in committee and with extra-judicial work.

• Make travel arrangements and prepare travel reimbursements for the Judge; maintain the Judge’s calendar; serve as liaison to all other court support units on behalf of the Judge.

• Perform other duties as assigned or necessary.

Required Qualifications

• High school diploma or equivalent.

• Two (2) years of full-time general experience.

• JSP 9, 10, and 11 – four (4) years, five (5) years, or six (6) years, respectively, of full-time specialized experience.

(Specialized experience is progressively responsible secretarial/administrative experience that involved responsibility as the principal office assistant to a supervisor who was dealing with law-related matters, such as

might be found in a law, insurance, or real estate office.)

• Ability to manage multiple projects and priorities within strict deadlines in a fast-paced environment.

• Consistently exhibit the highest standards of excellence and integrity as well as a courteous, professional, and

cooperative attitude.

• Excellent customer service and interpersonal skills, verbal and written communication skills, attention to detail, and ability to work with minor supervision.

• Ability to handle sensitive information and maintain confidentiality is an absolute must.

Preferred Qualifications

• Post-secondary degree in a related field.

• Familiarity with the federal courts’ Case Management/Electronic Case Files (CM/ECF) or Pacer electronic docketing.

• Familiarity with legal terminology and court processes.

·Vacation accrues at the equivalent of 13 days per year for the first three years and increases with tenure.

·Sick Leave accrues at the equivalent of 13 days per year.

·Holidays – 11 per year.

·Health, Dental, Vision, Life, and Long-Term Care.

·Thrift Savings Plan (like a 401(k) plan).

·Retirement (FERS).

·Flexible Spending Accounts for health care, dependent care, and commuter expenses.

·Mass Transit Subsidy (location and budget dependent).