Finance Manager

Organizational Background 

The Lake County Resource Conservation District (LCRCD) is dedicated to the locally-led, long term sustainable conservation and stewardship of natural resources and agriculture in Lake County, California. The Lake County Fire Safe Council (LCFSC) is a subsidiary of the LCRCD, with a mission to empower Lake County residents and businesses with the information, knowledge, and support to protect their family and property from wildfire. LCRCD is a non-regulatory, Special District of the State of California that provides conservation assistance to private landowners across Lake County. RCDs combine the accountability and transparency of a public agency with the flexibility and non-regulatory approach of a non-profit organization. This nimbleness allows RCDs to adapt to the ever-changing needs of our communities, build trusted relationships, and act as the crucial bridge that connects individuals with state and federal partners and programs. Both the LCRCD and LCFSC works collaboratively with the Lake County governmental bodies, State and Federal agencies, and non-governmental organizations. Be part of a growing team to build environmental stewardship programs for Lake County.

-- Check out our website for more information: www.lakercd.org --

Position Summary

The Finance Manager is a detail-oriented systems thinker experienced in both setting up and overseeing management of business practices and financial resources, and will provide high level finance leadership for the LCRCD Board, Executive Director (ED), and LCRCD staff. The Finance Manager will help LCRCD to build systems and processes that provide a solid foundation for its growth as a high-performing Special District in Lake County.  

DUTIES AND RESPONSIBILITIES:

1) Leadership: Provide collaborative and supportive financial management to the managers of LCRCD’s programs and partnerships, ensuring the success of the programs and responsible compliance with their contractual requirements.

2) Financial Management: Manage our financial transition to a new bookkeeping system, provide accurate and timely financial recordkeeping and reporting in compliance with generally accepted accounting principles (GAAP). Stay current with all Federal and State regulations regarding grants administration and audit requirements. Prepare and maintain all the schedules and reports required to ensure that all financial audits and tax filings are well-prepared, accurate, and on-time. 

Finance  Manager will be supported by the Bookkeeper to complete the following tasks:

• Maintain accounts receivable (AR) and accounts payables (AP), cash receipts, payroll, general ledger and related subsidiary ledgers, financial reports and tax filings following LCRCD policies and procedures.
• Review and reconcile all accounts monthly.
• Develop monthly financial reports for the LCRCD Board of Directors.
• Prepare quarterly and annual tax reports for various State and Federal agencies.
• Prepare quarterly and annual reports for various State and Federal grant awards
• Prepare annual reports to apply for a Federally-approved indirect cost rate (ICR).
• Prepare an annual budget, monitor and research monthly and quarterly variances and provide explanations and coordinate plans of correction.
• Prepare schedules and coordinate the annual financial audits and provide financial data for program audits.
• Monitor Federal and State program expenditures and ensure compliance with OMB Circular A-110 Uniform Administrative Requirements and OMB Circular A-122 Cost Principles and provide on-going staff education around these same requirements and principles.
• Develop and implement practices to oversee grant expenditures at sub-award partner organizations and ensure compliance with Federal and State regulations.
• Check all new vendors against Federal and State excluded parties listings. Perform quarterly checks for all active vendors.
• Assist with grant development and provide financial data for new grant proposals.
• Develop and implement new financial policies and procedures as required to maintain adequate internal controls.
• Prepare entries to the general ledger and various subsidiary ledgers. Reconcile with source documents and transactions to ensure accuracy and resolve any discrepancies.

Finance  Manager will be solely responsible for the following tasks:

• Work with the Executive Director and the Board of Directors in maintaining the financial health of the organization and develop monthly, quarterly, and annual reports for the Board of Directors.
• Track daily cash balances and maintain a cash flow forecast to ensure adequate funds are available to meet operating requirements.
• Oversee management of large-scale billable grants (i.e. non-foundation grants) and develop strategies for effective spend down
• Communicate with grantors as needed and implement necessary budget amendments 
• Devise operating budgets for grants and projects and overall organizational budget
• Other financial accounting duties as assigned by the Executive Director.

3) Contract Development, Execution and Management

• Manage, draft, executive and maintain contracts, including creating maximum revenue opportunities for LCRCD to sustain its mission.
• Ensure LCRCD compliance with contract language.

4) Administrative Development and Management

Act as primary liaison for LCRCD regarding:

• Managing and resolving issues with current financial and administrative systems, such as an online credit card transactions and payments application and QuickBooks Online(QBO)
• Manage major tasks for transition to internal bookkeeping, including but not limited to: opening bank accounts, federal and state registrations, set up payroll processing, Quickbooks account set up
• Manage and create internal budgets and develop grant management / cost expense approval processes for Supervisors and Managers
• Collaborate with HR to resolve issues with deductions, additional earnings, and issues with payroll 
• Manage subscriptions to administrative softwares and accounts monthly and annually such as but not restricted to DocuSign, Zoom, Google Workspace, etc. 
• Acting as a liaison with brokers to research, identify, and acquire insurance plans, including Workers Comp, Commercial General Liability, Non-Profit Liability, Business Auto Liability, Directors’ & Officers’ Liability, and Property Insurance(s)
• Research, identify and acquire a competitive health insurance, life insurance and 401(k) plan for full-time LCRCD Staff

PROFESSIONAL QUALIFICATIONS:

Minimum Qualifications:

• Degree in Accounting, Business, Finance, or a related field OR relevant work experience.
• 5+ years experience in nonprofit management or an equivalent combination of education, training, and experience.
• Experienced with generally accepted accounting principles (GAAP) and non-profit accounting.
• Proficiency with QuickBooks, preferably a certified user or eligible for certification.
• Proficiency and flexibility with office technology including PC’s, smartphones, digital camera, conference calls, Microsoft office suite and web-based applications.
• Patient, personable and approachable. Able to work with diverse people, build and maintain strong working relationships with both internal and external partners.
• Highly self-motivated with the ability to work independently.
• Able to develop and follow a prioritized plan of work, set and keep deadlines and work on multiple projects concurrently.
• Ability to exercise good judgment and be responsive to time sensitive organizational priorities and competing demands.
• Strong communication skills with the ability to listen well, and write and speak effectively.
• Collaborative leadership; able to contribute to a high functioning team environment.
• Ability to manage and disseminate information accurately and effectively.

REPORTS TO: Executive Director

SUPERVISES: Bookkeeper

LOCATION: Remote with occasional travel (1-2 times a month) to Upper Lake, CA

APPLICATION INSTRUCTIONS 

Please submit a cover letter and resume to lakecountyrcdjobs@gmail.com with the subject “Finance Manager”. Applications will be accepted until the position is filled. 

The RCD is an equal opportunity employer. Candidates reflecting the social diversity of California are strongly encouraged to apply.