Contracts and Compliance Manager

Overview

AidKit, a fast growing social impact startup that helps nonprofits and government deliver cash with dignity, is seeking a Contracts and Compliance Manager to join our team.

About AidKit

AidKit is the engine that non-profits and governments trust to operate cash assistance programs. We replace convoluted workflows of glued together CRM’s, spreadsheets, surveys, forms, bank portals, and human tedium with one unified platform to allow organizations to operate more efficiently and get dollars directly into the hands of people who need it most.

AidKit grew out of a need to distribute funds that we raised to support undocumented workers in Colorado during the early days of the coronavirus pandemic. We built efficient, scalable systems to manage programs and distribute funds with equity and dignity.

“I lost my job due to COVID and couldn’t get unemployment. I didn’t ever think I would be able to receive this kind of help. Receiving this grant made me feel seen, that I mattered. That finally, for the first time, I was recognized in this country.” - Left Behind Workers Fund grantee

Our philanthropic roots have grown into a startup and we now provide the technology backbone for some of the nations largest direct cash programs. We specialize in serving a wide variety of populations, including:

• Undocumented Individuals
• Unhoused People
• Unlicensed Child Care Providers
• Refugees
• Low-Income People

As of February 2024, we’ve helped our partners distribute over $200M to more than 100,000 individuals and families. We are growing rapidly and the opportunity for impact ahead is immense. We are supporting the largest Guaranteed Basic Income and direct cash assistance programs in the United States and seeing new and exciting ways to support people living in poverty with dignified aid everyday.

About the Role

The Contracts and Compliance Manager will be responsible for reviewing, negotiating, and managing contracts, as well as working with legal counsel to ensure compliance with company policies and local, state, and federal laws. In addition, the individual hired for this role will help us maintain and enhance our compliance frameworks.

Responsibilities:

Contracting

• Review, negotiate and manage contracts, including but not limited to service agreements, data use and sharing agreements, vendor agreements, and non-disclosure agreements.
• Collaborate with legal counsel as necessary to ensure contract compliance and to mitigate legal risks, ensure that all contracts comply with company policies and procedures, as well as relevant laws and regulations.
• Assist in the refinement and implementation of contract management processes and procedures.
• Work with partners and clients to ensure smooth communication and contract management.
• Navigate procurement policies and procedures of our partners to ensure timely contracting to avoid program implementation delays.
• Prepare RFQs and RFPs to help AidKit identify the best-fit vendors.
• Analyze and evaluate contracts to identify areas of potential risk and develop strategies to mitigate those risks.
• Ensure all contracts are properly executed, stored, and managed in compliance with company policies and procedures.
• Keep abreast of changes in laws and regulations that may impact contract management.

Compliance

• Lead the ongoing implementation and maintenance of our compliance program (Currently SOC2, looking to add HIPAA).
• Conduct regular audits and assessments to ensure adherence to relevant standards and controls.
• Collaborate with cross-functional teams, including Engineering, Program Management, and Operations, to identify and address compliance gaps.
• Maintain policies, procedures, and documentation related to our compliance program.
• Provide guidance and training to internal teams on compliance requirements.
• Conduct internal assessments and risk analysis to identify potential vulnerabilities and recommend mitigation strategies.
• Monitor and track compliance-related incidents, perform root cause analysis, and implement corrective actions.
• Maintaining company-wide SaaS accounts.

Qualifications:

• Bachelor's degree in Business Administration, Contract Management, or equivalent work experience.
• Candidates who have worked as SOC 2 auditors or successfully navigated SOC 2 audits
• Relevant certifications (e.g., CISA, CISSP) are desirable but not required.
• 3+ years of experience in contract management, procurement, or a related field.
• Excellent analytical and problem-solving skills with a keen attention to detail.
• Experience in managing government contracts desirable.
• Experience implementing and maintaining compliance programs.
• Knowledge of relevant industry frameworks and regulations (e.g., ISO 27001, GDPR) is a plus.
• Familiarity with security technologies, vulnerability management, and incident response practices.
• Familiarity with contract management software and tools.
• Experience with cloud-based infrastructure and security controls is a plus.
• Excellent communication and negotiation skills.
• Ability to work collaboratively in a team environment.

About the Interview Process

1. Round 1: Interview Screen: 30 Minutes

You will speak with our hiring manager and discuss your background, what’s important to you in your next role and any questions you might have about the role. You will be asked 3 interview questions to help us understand how your background fits with our needs for this role.

1. Round 2: Take Home Exercise: 2 hours to complete, 60 Minutes to present

We’ll send you directions for a take home exercise that will allow you to demonstrate your threat modeling and contractual risk mitigation expertise. Then, you’ll present your results to our hiring committee.

1. Round 3: Panel interview

You’ll pick a compliance project that you’ve had some-level of responsibility for in the past and walk us through the “story” behind that project. What motivated it? What were the challenging decisions and how were they decided? What was the outcome? What would you do the same or differently, knowing what you know now? We’ll also dive in to your contract review experience with a few interview questions.

Reference Check

As part of our hiring policies we ask you to provide 3 references who we can contact who can speak towards your work. Ideally, you will include at least one past manager.

Compensation and Location

For this full-time position, you can work from anywhere in the United States. We currently have team members in Colorado, Connecticut, California, Washington State, Washington DC and New York. The salary range for this role is $110,000 - $130,000. We also provide equity which varies by position and experience and a comprehensive benefits package including 401K matching, health benefits, flexible schedule, and unlimited paid time off.