Finance Manager (Nonprofit, Onsite)

Job Description:

Position:         Finance Manager (Nonprofit, Onsite)

Company:        Young People’s Chorus of New York City®

Location:         Manhattan

Status:             Full-time

Work Experience:    10 years NON-PROFIT experience

Career Level:        Experienced manager level

The Young People’s Chorus of New York City (YPC) is a multicultural youth chorus internationally renowned for its superb virtuosity, brilliant showmanship, and innovative model of diversity. We were founded by Artistic Director Francisco J. Núñez, a MacArthur Fellow and Musical America’s 2018 Educator of the Year, YPC’s mission and values are deeply rooted in providing children of all cultural and economic backgrounds with a unique music education program and choral performance. YPC is committed to empowering our youth and providing pathways to success through the arts so that each child, regardless of race, gender, socioeconomic background, or religion, can reach their full potential.

Position Overview

YPC has been extremely successful, well received and has grown significantly. The organization has an immediate requirement for a Finance Manager.  This candidate is responsible for overseeing finances for YPC, a non-profit organization. They would be a key member of the senior management team with full participation in all major administrative decisions. The Finance Manager attends meetings of the Board of Trustees and is the primary source of information regarding YPC’s finances. They are directly responsible for accounting including financial reporting, budgeting, payroll, accounts payable, and receivable, cash receipts, grants finance, and scholarships.

General Position Responsibilities

Operational Specifics:

FINANCIAL MANAGEMENT

• Manage payroll, accounts receivable, accounts payable and contributions.
• Manage bank deposits and execute Stripe & PayPal transactions.
• Maintain general ledger, manage cash flow & forecasting, conduct bank and other reconciliations, and oversee all accounts & investments.
• Provide financial advice and guidance to the President.
• Work cooperatively with external auditor in preparation of audited financial statements and Form 990 and Char 500 and ensures all necessary filings are completed.
• Prepare and monitor grant budgets in collaboration with the Director of Development.
• Participate in ongoing strategic planning process with senior management team to help oversee budgetary planning and cost containment in alignment with plan.
• Prepare monthly operating income/expense statements, restricted funds statements (including annual operating cash flow and working capital requirements) and other financial reports for the administrative staff, committees, and the Board of Trustees.
• Coordinate and manage cost & revenue data analysis and reporting for each program, tours and concert.
• Work with the registration team to track scholarships.
• Finance Committee oversight is Responsible for banking and investments. Maintain close working relationships with banks and investment firms. Monitor cash balances and cash flow and invest available funds including temporarily and permanently restricted (cash reserve) funds.

ADMINISTRATIVE MANAGEMENT:

• Maintain current knowledge on employment and work-related tax rules.;
• Serves as liaison for all legal, insurance, royalty, and licensing issues.
• Manage general financial office operations, including purchase orders, inventory, equipment and insurance.
• Familiarity with FASB 116 and all related non-profit accounting policies and procedures.
• Prepare monthly payroll for outside vendor and year-end reports including W 2, 1099 Misc., and 1099 R information.
• Process new hires – payroll setup, and new hire reporting.
• Meet with terminating employees concerning final pay, remaining vacation pay, office keys, and forwarding address.
• Manage and maintain all contracts with program partners and vendors.
• Represent YPC with outside entities (i.e. insurance brokers, attorneys, banks, auditors, vendors, artists, and other service-providers etc.)
• Finance Committee oversight is Responsible for risk management (commercial insurance – buildings, auto, liability, officers, and volunteers). Maintain close working relationships with insurance companies. Prepare annual reports to the Finance Committee on insurance coverage.
• When necessary, may be required to oversee weekend concert productions.

Qualifications/Requirements:

Experience:

• Minimum of 10 years’ experience in Non-profit financial management and controls.
• Bachelor’s degree required, major in accounting or finance.
• Proficiency with QuickBooks Non-profit, or QuickBooks Online software.
• Experience working with Paychex payroll system.
• Familiar with Salesforce
• Proficient in Excel (including pivot tables), Access and Word.
• Experience preparing for annual audit.
• Strong (written and verbal) communication skills.
• Experience preparing end of month reporting, including closing books, bank reconciliations, and basic financial modeling;

Core Competency Requirements

• Integrity and devotion to team efforts.
• Ability to multitask and exceptional organizational skills.
• Pro-active approach, flexibility, and positive attitude extremely important.
• Ability to learn new procedures on the job without formal training.
• Excellent interpersonal skills and attention to detail required.
• Demonstrated ability to meet deadlines and willingness to push limits of existing abilities of the department to meet changing needs.
• Compensation and Benefits: Compensation is competitive and based on experience. YPC offers a comprehensive benefits plan, which includes vacation time, individual medical and 401K plan.