Operations Coordinator (Remote)

Who We Are 

We are the communications & digital nerve center for the progressive movement. Our state hubs deliver electoral & policy victories. As core infrastructure, we move millions of voters across our state network through data-driven best practices, organic & paid digital content, and decades of expertise. Our 27 affiliates serve as a marketing shop for the progressive community. Behind the scenes, we facilitate communications and digital tables that align and coordinate the community behind a shared message and strategy. From staffing issue coalitions, developing message and communications calendars, and training and pitching spokespeople to developing digital content for partners and coordinating digital ad buys to maximize impact, we organize the progressive community’s communications for maximum impact.

ProgressNow’s national operations are led by its President, Anna Scholl, Managing Director Maya Castillo and a team that includes expertise in communications, organizing, technology, research, and data analysis.

What You’ll Do

• Assist with day-to-day bookkeeping and financial operations using Quickbooks
• Provide logistical support for events, conferences, and external meetings
• Assist with grant compliance and reporting
• Assist with accounts payables and receivables using Bill.com
• Book travel and accommodations for staff members
• Administration of the organization’s credit cards, including monthly reconcilement & organizing receipt files
• Maintain organizational files and records and coordinate organizational meetings as necessary
• Contract management for all organizational vendors, leases & regranting – including annual 1099 filings
• Record and distribute notes for internal and external meetings
• Assist with human resource functions such as job postings, employee file maintenance, timesheet collection, and onboarding/offboarding support
• Other responsibilities as required

Who You Are & Keys to Success (the must-haves)

To be successful in this job, you will excel in these areas:

• Basic knowledge of 501(c)(3) and 501(c)(4) compliance, with 2-3 years of experience in nonprofit operations
• Working knowledge of Quickbooks, other accounting software, and generally accepted accounting practices
• Able to work in the Eastern or Central time zones – bonus if in the Charlottesville, VA area, but NOT required.
• Ability to maintain a high level of confidentiality
• Strong attention to detail
• Curiosity, eagerness to learn
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Strong interpersonal skills and ability to work in a team environment
• Experience working and thriving in this type of role in a 100% remote environment
• Commitment to racial equity, diversity, and social justice

What Else You Should Know 

ProgressNow is an equal opportunity employer and we value having staff who come from communities that are most impacted by our issues. We especially encourage people of color, LGBQ people, transgender and gender non-conforming people, and people with disabilities to apply. 

The position is full-time and fully remote. The role requires 15% travel. Expected travel includes one annual staff retreat and two ProgressNow conferences. 

Compensation 

Because negotiating is inherently inequitable, we want to be transparent about what benefits we can offer up front and avoid negotiation. The starting salary for this position is $50,000. 

Our benefits include:

• Unlimited vacation with a requirement that each staff member take at least 2 weeks each year. 
• Eight paid holidays as well as an office closure annually between Christmas and New Year’s Day. 
• Employer-paid health, vision, and dental insurance 
• A 401K plan with 3% employer match 
• Annual professional development stipend 

*Proof of COVID-19 vaccination (including eligible boosters) is required for employment unless a medical or religious accommodation is granted. 

How to Apply 

Research has shown that women and members of historically marginalized groups often only apply to jobs when they feel they meet 100% of the qualifications. We are committed to creating an equitable, inclusive, and diverse organization and we strongly desire applicants with a wide range of experiences and backgrounds: even if you don’t see yourself fully reflected in every qualification listed, we still encourage you to reach out and apply.

Our benefits include:

• Unlimited vacation with a requirement that each staff member take at least 2 weeks each year. 
• Eight paid holidays as well as an office closure annually between Christmas and New Year’s Day. 
• Employer-paid health, vision, and dental insurance 
• A 401K plan with 3% employer match 
• Annual professional development stipend