Job
National Office Manager
On-site
Work must be performed in or near Washington, DC
Details at a Glance
Time Commitment
Full Time Schedule
Start Date
May 13, 2024
Education
Other Education Requirement
Experience Level
Mid-level/Managerial
Salary
At least USD $60,000 / year
Paid Federal Holidays
Description
- Provide administrative support and manage the daily operations for the national office
- Record financial transactions accurately and timely, including but not limited to accounts payable, accounts receivable, and general ledger entries and reconcile the general ledger accounts, including but not limited to bank accounts, investment accounts, prepaid expenses, accruals, deferrals, credit cards, fixed assets, etc.
- Perform variance analysis, identify, investigate, and rectify discrepancies or errors in financial records to ensure data integrity.
- Review and process account payable transactions, including vendor invoices and employee reimbursements, and manage payment schedules weekly.
- Interact and maintain customer relationships with AP vendors where applicable.
- Monitor accounts receivable balances, follow up on overdue invoices, generate invoices, and support collections efforts.
- Monitor cash flows in the bank account and ensure an appropriate balance is maintained daily.
- Preparation of management reports and presentations for key stakeholders.
- Review trends, compare budgeted vs. actual figures, and identify opportunities for improvement.
- Manage the annual external audit process by preparing schedules, providing documentation, and addressing auditor inquiries.
- Reviews membership applications and maintains the membership database for new member changes, and deletions.
- Performs general administrative duties including answering and directing telephone calls, photocopying, mailing membership packets, and other duties as needed. Maintains hard-copy and electronic filing system.
- Assist with administrative duties required for the National Convention and special projects.
- Provide administrative support and manage the daily operations for the national office
- Record financial transactions accurately and timely, including but not limited to accounts payable, accounts receivable, and general ledger…
Level of Language Proficiency
- Minimum 2-5 years’ experience in accounting and working for a non-profit organization
- Professional working proficiency in English
- Minimum 2-5 years’ experience in accounting and working for a non-profit organization
- Professional working proficiency in English
Location
On-site
Washington, DC, USA
Apply to This Job
Instructions:
Experience and Knowledge Necessary
- Proficiency in accounting software (e.g., QuickBooks)
- Experience with audits and financial compliance
- Effective communication skills, both written and verbal
- Strong organizational and time management skills
- Ability to work independently, manage deadlines, prioritize tasks, work in a team environment and collaborate effectively.
- Strong knowledge of GAAP and financial reporting standards.
- Excellent analytical and problem-solving skills
- Strong attention to detail and accuracy in financial recordkeeping.
- Proficient in Microsoft Office Applications
- Open to hybrid possibility
- Knowledge of nonprofit accounting practices is a plus.
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