Receptionist

Responsibilities:

• Clerical Tasks:
• making phone calls
• taking and distributing messages
• handling inquiries (admissions, donations, etc.)
• replying via email or through the mail to requests for information
• creating, checking and distributing documents and correspondence
• photocopying, scanning and laminating
• receiving, preparing and sending outgoing mailings and packages
• documenting morning student attendance
• Monitor and manage operational software including:
• Camera Security System
• Visitor Management System
• Emergency Management System
• Google Suite
• Student Information System (currently Jupiter Grades)
• Student attendance:
• Update SIS with attendance updates
• Call families of absent or tardy students daily
• Document late arrivals and early dismissals
• Answer a multi-line phone system with accurate and timely information; document and forwarding phone messages to staff
• Accurately record and process all financial payments (e.g. family fees, uniform payments)
• Greet visitors and serves as “gatekeeper” for the institution
• Provide detailed and accurate information about school events
• Manage weekly school wide document distribution
• Monitor activity to ensure the safety and security of all youth, families, and visitors
• Actively engages with students during arrival, dismissal, lunch, and house meetings
• Participates in “common life” events (Mass, lunch, house meetings) with students (when volunteer coverage is provided)
• Other tasks as assigned

Expectations:

• Is present, ready to work, and on-time for all scheduled hours and for staff meetings, professional development workshops, and staff retreats .
• Agrees to abide by all requirements and expectations enumerated in the current academic year's Staff Handbook.
• Maintains confidentiality concerning our community members when interacting with others outside the school
• Attends and participates fully in staff orientation programs, staff meetings, and staff retreats.
• Provide exceptional customer service to youth, families, and visitors
• Interacts with children, families, and team members in a supportive and respectful manner.
• Serve as a positive representative of the St. James community at all times

Characteristics:

• Excellent verbal and written communication skills
• Individual must be detail-oriented, efficiently manage and prioritize numerous tasks and complete work within deadlines
• Good time management and organizational skills
• Ability to set objectives and achieve goals
• Demonstrates initiative and a problem solving mindset
• Committed to the mission of St. James, social justice, and the School’s anti-racism education
• Detail-oriented team player willing to roll up sleeves and get the job done
• Ability to work within a fast-paced, energetic, and dynamic environment
• Participate and collaborate as a team member
• Explore and confront successes and struggles openly and honestly
• Approaches work in a formal and structured manner while demonstrating compassion and flexibility
• Enthusiastic, has a good sense of humor
• Open-minded
• Reliable
• Willingness to learn, listen to feedback, and grow professionally
• Knowledge of local community services

Employee Benefits

• St. James offers competitive salaries that are based on experience and qualifications 
• Medical/Prescription/Dental/Eye Care Insurance Coverage through a group health maintenance organization (HMO) health insurance plan (PAISBOA HBT)
• Defined Contribution Plan through The Church Pension Fund
• Available Professional Development and Continuing Education funds
• Paid breaks and holidays include Labor Day, Thanksgiving (3.5 days), Christmas break and New Year’s Day, President's Day (5+days), Spring Break (1 week), Memorial Day (2 days), June Break (1 week) and August Break (3 weeks)
• Wellness Benefit covers expenses for gym membership (Kroc Center, Philadelphia)
• Spiritual and Religious resources (e.g. spiritual direction, theological study, school and community masses, community building)
• Free Lunch Benefit available daily as part of the School’s school-wide community lunch program

Qualified candidates should send a resume, cover letter and salary requirements for consideration to search@stjamesphila.org with “Receptionist” in the subject line. We regret that we cannot respond to every applicant.  Only those of interest will be contacted.