Nonprofit

Receptionist

On-site
Work must be performed in or near Philadelphia, PA
New
|
Published 20 days ago

Details at a Glance

Time Commitment
Full Time Schedule
Start Date
July 1, 2024
Experience Level
Intermediate
Salary
USD $44,000 - $55,000 / year

Description

Responsibilities:

  • Clerical Tasks:
  • making phone calls
  • taking and distributing messages
  • handling inquiries (admissions, donations, etc.)
  • replying via email or through the mail to requests for information
  • creating, checking and distributing documents and correspondence
  • photocopying, scanning and laminating
  • receiving, preparing and sending outgoing mailings and packages
  • documenting morning student attendance
  • Monitor and manage operational software including:
  • Camera Security System
  • Visitor Management System
  • Emergency Management System
  • Google Suite
  • Student Information System (currently Jupiter Grades)
  • Student attendance:
  • Update SIS with attendance updates
  • Call families of absent or tardy students daily
  • Document late arrivals and early dismissals
  • Answer a multi-line phone system with accurate and timely information; document and forwarding phone messages to staff
  • Accurately record and process all financial payments (e.g. family fees, uniform payments)
  • Greet visitors and serves as “gatekeeper” for the institution
  • Provide detailed and accurate information about school events
  • Manage weekly school wide document distribution
  • Monitor activity to ensure the safety and security of all youth, families, and visitors
  • Actively engages with students during arrival, dismissal, lunch, and house meetings
  • Participates in “common life” events (Mass, lunch, house meetings) with students (when volunteer coverage is provided)
  • Other tasks as assigned


Expectations:

  • Is present, ready to work, and on-time for all scheduled hours and for staff meetings, professional development workshops, and staff retreats .
  • Agrees to abide by all requirements and expectations enumerated in the current academic year's Staff Handbook.
  • Maintains confidentiality concerning our community members when interacting with others outside the school
  • Attends and participates fully in staff orientation programs, staff meetings, and staff retreats.
  • Provide exceptional customer service to youth, families, and visitors
  • Interacts with children, families, and team members in a supportive and respectful manner.
  • Serve as a positive representative of the St. James community at all times


Characteristics:

  • Excellent verbal and written communication skills
  • Individual must be detail-oriented, efficiently manage and prioritize numerous tasks and complete work within deadlines
  • Good time management and organizational skills
  • Ability to set objectives and achieve goals
  • Demonstrates initiative and a problem solving mindset
  • Committed to the mission of St. James, social justice, and the School’s anti-racism education
  • Detail-oriented team player willing to roll up sleeves and get the job done
  • Ability to work within a fast-paced, energetic, and dynamic environment
  • Participate and collaborate as a team member
  • Explore and confront successes and struggles openly and honestly
  • Approaches work in a formal and structured manner while demonstrating compassion and flexibility
  • Enthusiastic, has a good sense of humor
  • Open-minded
  • Reliable
  • Willingness to learn, listen to feedback, and grow professionally
  • Knowledge of local community services


Responsibilities:

  • Clerical Tasks:
  • making phone calls
  • taking and distributing messages
  • handling inquiries (admissions, donations, etc.)
  • replying via email or through the mail to requests for information
  • creating, checking and…

Benefits

Employee Benefits

  • St. James offers competitive salaries that are based on experience and qualifications 
  • Medical/Prescription/Dental/Eye Care Insurance Coverage through a group health maintenance organization (HMO) health insurance plan (PAISBOA HBT)
  • Defined Contribution Plan through The Church Pension Fund
  • Available Professional Development and Continuing Education funds
  • Paid breaks and holidays include Labor Day, Thanksgiving (3.5 days), Christmas break and New Year’s Day, President's Day (5+days), Spring Break (1 week), Memorial Day (2 days), June Break (1 week) and August Break (3 weeks)
  • Wellness Benefit covers expenses for gym membership (Kroc Center, Philadelphia)
  • Spiritual and Religious resources (e.g. spiritual direction, theological study, school and community masses, community building)
  • Free Lunch Benefit available daily as part of the School’s school-wide community lunch program


Employee Benefits

  • St. James offers competitive salaries that are based on experience and qualifications 
  • Medical/Prescription/Dental/Eye Care Insurance Coverage through a…

Location

On-site
3217 W Clearfield St, Philadelphia, PA 19132, USA

How to Apply

Qualified candidates should send a resume, cover letter and salary requirements for consideration to search@stjamesphila.org with “Receptionist” in the subject line. We regret that we cannot respond to every applicant.  Only those of interest will be contacted.

Qualified candidates should send a resume, cover letter and salary requirements for consideration to search@stjamesphila.org with “Receptionist” in the subject line. We regret…

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