Development & Finance Manager

Position Opening: Development & Finance Manager

Salary Range: $55,000 - $61,000

Classification: Full Time, Non-Exempt

Work Location: Work from home with occasional travel

Residency Requirement: Employee’s home office must be located in one of the following states:  MA, NY, PA, IL, OH, VA, GA, WA, CA 

(Note: JOIN for Justice is a fully remote organization. Occasional travel may be required. In past years, this included an attendance to an annual staff retreat and optional multi-day conferences.)

Posted: April 8, 2024

Application Deadline: May 28, 2024 

Start Date: soon after hire.

JOIN for Justice is the premier Jewish organizing training institute in the United States, with over 20 years of experience training rabbis, Jewish leaders, and everyday people to be effective changemakers in order to create a more just world. We have trained and mentored over 8,500 Jewish leaders and community organizers through our clergy programs, fellowships, synagogue initiatives, online classes, and consulting work. 

Who We Are

The Jewish Organizing Institute and Network for Justice (JOIN for Justice), is a national organization dedicated to training, supporting, and connecting Jewish organizers and their communities. JOIN for Justice responds to the escalating demand for skillful leaders who use organizing principles and practices to achieve positive social change.

We believe that effecting change cannot happen in a vacuum and that creating real and lasting impact must be done in relationship with others. We work with many individuals and groups, where together, we build the capacity of leaders and organizations and thereby change the world. Although we are a small organization, with our partners, our collective impact reaches many.

JOIN recognizes that the majority of its staff is white-identifying. We strive to deepen our accountability to and representation of historically oppressed and marginalized identities. JOIN strongly encourages People of Color, Indigenous people, disabled people, LGBTQ+ people, and immigrants to apply. You do not need to be Jewish. 

To learn more about our work, please visit www.joinforjustice.org 

Position Overview:

We are seeking a Development & Finance Manager to join our growing remote team. Reporting directly to the Chief Financial Officer and working closely with our Director of Development, this role holds a pivotal position in the administration of JOIN’s expense and revenue systems. The ideal candidate possesses a blend of experience with database systems, an eye for continued improvement, and a collaborative team player mentality. If you are a process-thinking individual with a passion for detail and a drive for effective and equitable processes, we invite you to apply and be part of our journey towards justice. 

Job Responsibilities

Development: 

• Project-manage our grants portfolio, both applications and reporting (this does not include full grant writing responsibilities). 
• Oversee and maintain all Development tracking systems (EveryAction and Google Sheets). 
• Key coordinator between Development and Finance departments, as well as Programs and outside consultants.  
• Assist with the ongoing stewardship and cultivation of donors, including donor events.  Develop and utilize donor development resources, such as pledge forms, thank you letters, and more. 
• Assist staff with the ongoing stewardship and cultivation of donors, including donor events and other activities.   
• Provide administrative support for the Development team and volunteer Growth Campaign/ Fundraising Committee, including note-taking. 
• Conduct donor and foundation research at the request of the Development Team.

Finance:

• Manage and process all bills for payment (A/P). Includes working with staff to produce acceptable documentation, adding new vendors into our system, managing vendor relationships and paperwork, and coordinating with our outsourced accounting team. 
• Manage and process paperwork for all income invoices (A/R). Coordinate invoicing for Fee-for-Service programs, manage agreement paperwork, monitor payments, and track overdue collections.
• Update and improve documentation for department processes and financial policies as needed.  
• Process and track all income in our EveryAction CRM database, including

pledges and donations.

• Support the annual audit by preparing forms, creating reports, and retrieving documents.
• Work with CFO to create temporary Excel worksheets for  scenario comparisons or to perform research for the Executive Directors, as needed. 

Human Resources & Administrative:

• Oversee the organization's ongoing use of EveryAction, our CRM system.
• Perform general office duties for our virtual office. Support the growth and improvement of a safe, accessible, cost-effective, productive office for all staff. 
• Track and administer state agencies and other online accounts.
• Assist CFO with employee benefits administration and annual renewal processes.
• Assist CFO in managing the organization’s computer inventory and IT support. 
• Occasional - Support HR in logistics of hiring, onboarding, and offboarding of staff.

What You’ll Need to Succeed

To be successful in this job, you will have the following:

• 2-3 years of experience in bookkeeping/accounting support and/or development work.
• 2-3  years of experience with databases/CRM systems (we use EveryAction).
• Comfort working with Google products, Zoom, and Microsoft Office Suite. 
•  A very strong attention to detail, especially in terms of written/numeric data and clerical record-keeping.  
• Ability to project manage effectively, drive project goals forward and keep staff on deadline.
• Excellent written and verbal communication skills. 
• Exceptional time management skills with the ability to prioritize tasks, keep track of long-term projects, and meet deadlines.
• The ability to handle confidential documents and personal information with discretion, trustworthiness, and accountability.
• A commitment or willingness to deepen one's education about racial justice and disability justice work. 
• Alignment with JOIN for Justice’s values - you are comfortable representing JOIN’s mission, vision, and values.

Not required, but helpful additional items:

• Experience or comfort working within the Jewish community.
• Experience working for a fully remote organization.
• Familiarity with community organizing.

What Your Typical Work Day Might Look Like:

• Drafting a project timeline for an upcoming grant proposal deadline and sharing it with relevant team members.
• Entering the week’s donations into EveryAction: making sure the income is correctly coded, the backup is filed, and information is shared with our external accounting team.
• Working on a temporary project with the CFO, creating a comparison chart to evaluate which new payroll company to select. 
• Attending a weekly Development team meeting to participate, take notes, and report out on projects.
• Creating a standard agreement document for a new consultant and send it out for signature using AdobeSign.
• Reaching out to a contract client regarding an overdue payment. 

Your Compensation and Benefits

• Salary Range: $55,000 - 61,000 depending upon experience.
• Benefits: 80% employer paid health and dental insurance, 5% 401(k) match after one year. Other benefits include health & dependent care FSA accounts, employer-paid life and disability insurance. 
• Vacation time: 12 days in first year, 15 days in second year.
• 12 health & wellness days per year.
• Holidays: Generous Federal holiday schedule, plus 13 Jewish holidays.
• WFH Office: A company computer and virtual phone line will be provided, plus $50 a month to cover home office expenses. 

Your Work Location/Travel Requirements:

This position will primarily be a work-from-home virtual job. There will be occasional travel for in-person events, retreats, and meetings. Some events may require up to a week away from home. JOIN is a fully remote organization. There will be occasional virtual sessions requiring evening work hours.

How to Apply

Applications will be accepted and interviews will be conducted on a rolling basis.  All applicants must fill out an informational survey located here .   

Timeline

The ideal start date for this position is as soon as possible. All applicants will be notified that their applications have been received.

JOIN for Justice is an equal-opportunity employer. Systemic inequities in hiring have caused many women, people of color, and LGBTQ+ people to apply to jobs only if they meet 100% of the qualifications. If you have some but not all of the qualifications listed above and believe you would excel in this role, we strongly encourage you to apply for this job. In your cover letter, be sure to explicitly highlight how your experience, skills, and personal qualities have set you up to succeed in the role. We carefully consider applicants for all positions without regard to race, color, religion, creed, gender identity, sexual orientation, national origin, age, disability, marital or veteran status, or any other legally protected status.

• Benefits: 80% employer paid health and dental insurance, 5% 401(k) match after one year. Other benefits include life insurance, disability insurance, health & dependent care FSA accounts. 
• Vacation time: 12 days in first year, 15 days in second year.
• 12 PTO days per year.
• Holidays: Generous Federal holiday schedule, plus 13 Jewish holidays.
• WFH Office: A company computer and virtual phone line will be provided, plus $50 a month to cover home office expenses.