Administrative Assistant

Administrative Assistant

Our Village United, Inc. is a 501c3 organization located in Atlanta, GA. OVU is seeking a full-time administrative assistant to join our dynamic team. This person will work to support the daily administrative operations of the organization. The ideal candidate is a high-energy individual with excellent organizational skills, team-centered, strong attention to detail, and the ability to communicate effectively in both written and verbal communications. 

Responsibilities:

• Field inbound communications - Answer general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders. 
• Organize internal resources - Build out and maintain processes to keep files organized and easily accessible.
• Assist the program manager, including Programming and meeting calendar updates and overviews and sending communications to the OVU team as needed.
• Heavily support with event planning and execution. This is in collaboration with the program manager and community development officer. 
• Will manage vendor relationships to include requesting and receiving invoices for payment

Requirements:

• Associate Degree, Undergraduate Degree, or Graduate Degree preferred 
• Must live in the metro Atlanta area (within 20 miles of Atlanta)
• Ability to be on-site as needed for [all relevant] events
• Event management experience preferred
• Computer with high-speed internet access
• 3 years experience as an administrative assistant
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment 
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Ability to read, understand, and follow oral and written instructions 
• Proficiency in Microsoft Office, Google Email Interface, Monday.com, Asana, and Calendly
• Attention to detail
• Ability to manage multiple tasks
• Team management and organizational skills

Shift: Full-Time 40 hours, per week (some evening and weekends)

Location: Atlanta, GA (Hybrid - in office 2 days a week)

Salary Range: $ 50,000 - $53,000 annually