Part-time Administrative Associate

What we are looking for: The SS United States Conservancy is currently recruiting for a part-time Administrative to be based in its Philadelphia office. The position is hybrid and the schedule is flexible. 

The roles and responsibilities of the Administrative Associate include:

Office Management 

·       Provide general administrative support duties as needed, including copying, mailing, and managing the organization’s internal filing systems. 

·       Manage incoming mail delivery and distribute as needed. 

·      Monitor the organization’s info@ email account and direct messages to relevant staff for in-depth follow-up.

·       Monitor the organization’s voicemail system. Handle general phone calls and triage/assign to relevant staff for in-depth follow-up.

Tracking and Acknowledging Donations 

·       Handle correspondence with donors and members of the public, including generating acknowledgment letters for donations and written responses to information requests.

·       Enter donations and donor information into "DonorPerfect", the organization's donor tracking software program and database.

·       Generate letters thanking donors for their contributions through the DonorPerfect platform.

·       Ensure that donations are deposited and recorded by accounting team. 

·       Generate weekly donation reports from DonorPerfect for financial tracking purposes.

Digital Files and Record Keeping

·       Maintain organizational files and compliance documents

Exciting position working on a unique historic preservation project. Hours are flexible and position is hybrid. Office is in Center City, Philadelphia. Opportunity to learn about and engage in maritime history, social media outreach, and other areas if interested.