Part-Time Events Production Assistant

Position Type: Seasonal, Part-time position

FLSA Status: Non-exempt

Reports to: Development Manager

About the American Theatre Wing

The American Theatre Wing (ATW) is a not-for profit organization, founded on the eve of America's entry into WWI by seven suffragists and theatre makers who came together to support the nation by harnessing the power of theatre. More that a century later, ATW's vital work continues to be driven by the fundamental belief that theatre is essential to our economic, educations, and social and emotional well-being as a society.

Through a powerful suite of programs that address all aspects of the national theatre ecology, ATW encourages the discovery of theatre by people of all ages, nurtures talent on stage and off, creates pathways for success for students and young professionals, and encourages the development of the art form itself by recognizing and supporting innovative and excellent work with awards and grants. Building a just, equitable, and inclusive American theatre is a guiding principle of all of ATW's work and programs.

ATW is the founder and co-presenter (with the Broadway League) of the Tony Awards®, and home of the OBIE Awards.

About the Role

The American Theatre Wing is seeing a skilled, hardworking individual to support the Development team in the execution of the Annual Gala, Playreaders Club digital and in-person meetings, and other events. The Production Assistant should be highly motivated and should demonstrate excellent communication and analytical skills, meticulous attention to detail, and willingness to take on large and small tasks.

This is a great entry-level opportunity for someone with experience or education in company management, stage management, and/or events management. You will report to the Development Manager and interact with all departments. You may learn more about our programs by visiting our website.

This position is seasonal (May-September), part-time and hybrid, based in NYC.

Key Responsibilities:

Annual Gala and other Event Support

• Organize guest lists and seating charts; create place cards for seating
• Secure and supervise volunteers
• Coordinate and execute event check-in
• Be on headset as point person for check-in/guest questions
• Organize donations and publish item listings for Charitybuzz auction
• Create weekly acknowledgment letters for donations
• Other duties as assigned

Patreon/Playreaders Club Coordination

• Organize artist appearances for in-person and Zoom events
• Coordinate logistics for monthly Playreaders Club events with the Drama Book Shop
• Be the point of contact for Patreon members in the lead up to and at events
• Regularly report on membership status and event attendance
• Assist with other Patreon events as needed

Skills and Qualifications

• At least 1 year of experience and/or equivalent education in events, company management, stage management, or similar roles.
• Exceptional verbal and written communication skills. Project a professional demeanor with strong interpersonal skills;
• Outstanding organizational and project management skills including impeccable attention to detail, time management, and a strong sense of personal accountability;
• Proactive approach to problem-solving and strong common sense-based decision making skills. Able to work independently, using good judgement, resourcefulness and the ability to sustain productivity under pressure;  
• High professional and ethical standards for handling confidential information;·        
• High level of competency with Microsoft Office
• Suite (Word, PowerPoint, Excel) as well as Adobe and Outlook.
• Knowledge of and passion for the theatre a plus.

Compensation: $22-$25/hour, 15-30 hours a week

Please email your resume and cover letter to the Development Team at development@americantheatrewing.org to apply. In your cover letter, please describe your experience with event production and explain your best understanding of what the American Theatre Wing does for the theatre community in New York, the US, and beyond.