Finance and Administration Coordinator

Tilth Alliance works in community with Washington farmers, gardeners and eaters to build a sustainable, healthy and equitable food future.  Through our work we encourage and support farmers and gardeners throughout Washington in adopting organic, regenerative, sustainable growing practices; we help bring sustainably produced food from the fields of farmers here in Washington to the plates of consumers; we inspire people to enjoy growing, cooking and eating food that is delicious and healthy, strengthens their communities, and is good for the environment.  We engage in advocacy, education and collaboration to achieve our goals.   Equity, inclusion, and the cultivation of an anti-racist culture are important outcomes expected of all the work we do. 

Our finance and administration team is responsible for maintaining a strong foundation for the organization and its work. The FAA Coordinator is a key member of the FAA Team performing a variety of duties that support the smooth operation of the office and organization. This position can potentially grow into an office manager or finance manager position, depending on interest and specialization. 

Job Responsibilities

Operations and Administrative Support – 50% 

• Open and distribute daily mail + process checks 
• Manage Tilth’s primary information email and phone line  
• Manage reservation system for common spaces at the Good Sheperd Center 
• Supplies ordering for both Tilth Alliance office locations: Good Shepherd Center and Rainier Beach Urban Farm and Wetlands 
• Maintain business insurances and monitor business compliance calendar 
• Handle requests for Certificates of Insurance 
• Schedule All Staff Meetings 
• Backup support for summer shuttle between office locations 
• Maintain paper filing system 
• Ensure all common areas (the Hive, kitchen, conference room etc.) are well maintained and organized 
• Oversee office cleaners  
• Manage staff recognition (birthdays, work anniversaries) 

 IT Support – 20% 

• Maintain IT & equipment vendor relations (printer, copier, phones, postage meter) 
• Manage IT inventory (laptops, iPads, hotspots, mics, walkie-talkies etc.) 
• Basic IT support for staff – including Microsoft 365 and Teams administration 
• Coordinate with IT external contractor 

 HR Support – 10% 

• Update and maintain staff roster and personnel files 
• Assist with employee onboarding as needed 

Finance Support – 20% 

• Process employee timesheets for bi-weekly payroll in Quickbooks 
• Run weekly Accounts Payable, enter monthly credit card transactions 
• Enter monthly online deposits 
• Assist Finance Manager as needed 

Ideal Candidate Will:

• Have a minimum of 1 year administrative and office support experience 
• Have excellent organizational skills and attention to detail 
• Be proactive, dependable, approachable and accountable 
• Handle confidential information with care and discretion 
• Be a proven problem solver 
• Have experience with Quickbooks or ability to become proficient with basic bookkeeping functions 
• Be proficient in all applications of Microsoft Office suite, particularly Outlook, OneDrive, Microsoft 365, and Teams, and ability to self-train to increase IT expertise 
• Be self-directed; able to work independently  
• Be a collaborative team player  
• Have a dedication to equity and social justice 
• Be passionate about the work of Tilth Alliance 

Compensation $23 per hour 

Tilth Alliance is proud to be an equal opportunity workplace dedicated to cultivating a diverse and inclusive work environment. We believe that diversity is essential to achieving our mission. Tilth Alliance is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law. Women, people of color, and individuals from under-represented communities are strongly encouraged to apply.   

In line with our commitment to equity practices, the salary for this position has been carefully determined to reflect market standards and internal equity considerations. We value the skills and expertise that each candidate brings to the table, and we believe that our non-negotiable salary approach fosters a level playing field for all applicants. This practice aligns with our core values of transparency and fairness.  

This is a full time (40 hours/week) non-exempt position that requires occasional evening and weekend work. It is eligible for benefits including medical, dental, employee-funded Flexible Spending Account, 401k, paid vacation starting at 3 weeks/year, sick and holiday time. This position will be based at the main office in Wallingford, with flexibility for some remote work days (minimum 3 days/week in office).  

No phone calls please. Submit a letter of interest and resume outlining 1) your experience with the qualifications listed above and 2) why you are interested in this position. Email all materials to info@tilthalliance.org with the subject "FAA Coordinator.”  

This position is open until filled. The job description does not constitute a written or implied contract of employment. Tilth Alliance reserves the right to revise or change job duties and responsibilities as the need arises