National Development & Grants Assistant

Position Description

America Votes is currently seeking a Development & Grants Assistant to join our diverse and high performing Development & Grants team. Reporting to the Director of Development, the Development & Grants Assistant serves as the backbone of department operations by ensuring all administrative processes are in place to execute the department's work. This includes, working closely with other departments to ensure compliance needs are met, assisting with contribution tracking and acknowledgement, supporting donor communication needs, and other related projects as assigned. This is a temporary position, ending on March 31, 2025.

Limited Travel is required for this position.

Responsibilities

• Support Grants Manager in working with finance and legal teams to ensure grantees have submitted necessary documentation for tracking.
• Provide additional support on tracking and summarizing grantee reporting for internal and external communications.
• Coordinate with the political department and state staff to gather information for regular funder updates on overall program execution.
• Support the productions of various donor communications including research, content collection, copy-editing, etc.
• Support the executing of in-person and virtual donor briefings (including slide administration and management).
• Provide dedicated administrative support for fundraising principals, to include assistance with scheduling, meeting prep, and other logistical needs.
• Manage the EveryAction platform, covering all data entry and system maintenance.
• Maintain all contribution related information including invoices and contribution instructions.
• Manage a weekly "state highlights" report summarizing key developments from target states.
• Support the logistics of State Summit sponsorships deliverable collection and provide additional assistance as needed.
• Attend fundraising events, meetings, and gatherings as needed.
• Provide additional support as needed for dedicated organizational projects that impact department work.

Qualifications

• Has experience in a finance or data role in a fast-paced environment
• Excellent organization and time-management skills
• Extremely detail- and deadline-oriented
• Familiarity with databases and fundraising management tools (EveryAction experience preferred)
• Solid problem-solving and communication skills - both verbal and written.
• Experience managing sensitive information with professionalism and confidentiality.
• Ability to manage up and across teams
• Basic knowledge of c3/c4/PAC designations
• Proficiency in Google suite.

America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, monthly cell phone reimbursement, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, unlimited sick and safe leave, paid personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 23 to January 1.