Executive Assistant

New Virginia Majority (NVM), Virginia’s leading civic engagement organization, builds power in working-class communities of color across the Commonwealth. We organize around issues of racial, economic, and environmental justice year-round through mass political education, intensive leadership development, mobilization, and mass voter outreach. We fight for a Virginia that is just, democratic and environmentally sustainable. We are an equal opportunity employer.

POSITION: 

Executive Assistant

POSITION TYPE:

Full-time

LOCATION:

1 position available in one of 2 locations: Northern VA or Richmond, VA

DESCRIPTION:

New Virginia Majority is looking for an experienced Executive Assistant with strong organizational skills to support our Co-Executive Directors. Must be highly organized and have the ability to manage multiple competing tasks and demands while demonstrating discretion to handle sensitive and confidential situations. The applicant must have strong problem solving skills, attention to detail, excellent follow-up skills, ability to track multiple projects, advanced administrative skills and making sure everything runs smoothly.

Ideal candidates will demonstrate at least 3 years of experience in Executive support, including

work experience at a non-profit and/or union preferred. This position reports directly to the Co-

Executive Directors.

Primary Responsibilities:

• Work on various special projects as assigned by the Co-Executive Directors
• Work with administrative team to arrange & manage logistics for relevant internal & external meetings and organizational activities (including but not limited to securing meeting/event space, food, any needed transportation, booking hotels etc)
• Work with administrative team to ensure office space is functional and everyone has what they need to do their jobs well
• Establish and maintain appropriate documentation and files as needed
• Work with the administrative team to ensure all systems are working effectively (phones, internet, mail, etc)
• Support administrative team members on additional administrative tasks of the office
• Arrange Co-Executive Directors’ travel and itineraries for conferences and meetings
• Schedule and coordinate speaking engagements and relevant external meetings for Co- Executive Directors

The Approach:

• Manages a high volume of work with efficiency: Has, or can create, a system for keeping tasks from slipping through the cracks. Able to juggle competing demands and prioritize without sacrificing quality. Plans backwards to make deadlines.
• Resourceful problem solver: Consistently overcomes challenges and leverages resources to creatively solve problems. Proposes solutions to issues without much guidance (but isn’t afraid to ask questions). Proactively asks for help, anticipates problems, and course-corrects when needed
• Attention to detail: Notices and fixes errors that others might overlook. Acknowledges mistakes and turns them into learning opportunities. Has a track record of leaving things better than they found them
• Strong sense of ownership & resilience: Plans ahead and finds alternative paths, when needed, to get to the finish line. Bounces back from setbacks and rejections. Holds a high bar even when things are hectic
• Trustworthiness and realness: Comes across as genuine. Says what they mean. Builds authentic relationships across lines of difference, such as race, ethnicity, sexual orientation, class, gender identity and other identities. Follows through on commitments

Requirements:

• Committed to New Virginia Majority’s mission of social, racial and economic justice
• 3 years experience in Executive support, including preferred work experience at a non- profit and/or union
• Strong proficiency with Google Drive, Microsoft Office, email programs, online-calendars & zoom
• Excellent oral and written communication skills with a strong proficiency with writing, editing and proofreading
• Excellent organizational and time management skills
• Proven ability to handle confidential issues and materials
• Ability to work non-standard hours, as necessary
• This position requires some local and statewide travel

Compensation & Benefits:

Salary range is $65,000 - $70,000 commensurate with experience, and comes with an excellent benefits package.

NVM covers 100% of the cost for medical, dental, life and short-term disability insurance for our full-time employees and we provide transportation and cell phone allowances every month. Additionally, we provide family and medical leave, paid parental leave, IRA employer match, accruable vacation and sick leave and we offer flex-time & a hybrid telework policy with 3 days a week in the office/field required.

Incomplete applications will not be considered. Due to a high volume of applications, only those applicants under further consideration will be contacted. No calls or emails please. New Virginia Majority is an equal opportunity employer and we value diversity. We are committed to finding talent that is not determined on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by law.

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