Head of Human Resources

Health Law Advocates (HLA) is creating a new position to support our staff of 40. The Head of HR will develop and implement human resource strategies, policies, and procedures that reflect HLA’s mission, goals, workplace culture, and commitment to diversity, equity, and inclusion.

Duties and Responsibilities 

HR Strategies:

• Building on existing structures, design and implement an effective, comprehensive, and values-driven approach to human resources that reflects HLA’s nonprofit status and commitment to diversity, equity, and inclusion (DEI).

• Provide thought partnership with the Senior Management Team (SMT) to implement organizational change initiatives when applicable, playing a leading role in crafting employee communications.

Staff Relations:

• Help promote a positive work environment that emphasizes frequent staff-wide information-sharing, opportunities for cross-departmental interaction, and staff engagement.

• Serve as staff’s point of contact for internal issues, questions, and concerns, interpreting HLA’s personnel policies, and coaching staff on how to address concerns with their supervisors.

• Provide guidance and support to supervisors at all levels, helping them successfully address and resolve employee relations issues, coaching them on effective ways to handle sensitive staff matters, and drafting formal memos/letters as necessary.

• Promote effective formal and informal feedback to staff from their supervisors.  Manage the staff evaluation process, ensuring that all managers and directors complete the process in a timely and effective manner. Provide individual guidance and support as necessary. Check in with supervisors throughout the year to ensure feedback is not limited to a single staff evaluation event.

• Oversee the corrective action process, ensuring consistency and compliance across departments.

• Process all staff terminations, addressing payroll and benefits continuation matters and conducting exit interviews.

Recruitment:

• Oversee the coordination of the recruitment function for staff and interns.

• Collaborate with hiring managers to develop targeted recruitment strategies designed to draw a diverse pool of applicants.

• Prepare compelling job postings for online recruitment sites and for email distribution.

• Acknowledge receipt of all resumes in a timely fashion; serve as primary liaison to job applicants throughout the screening and interviewing process; and notify candidates of their status as the interview process continues.

• Work with hiring managers to screen applicants and schedule phone screenings, first interviews, and subsequent interviews.

• Collaborate with SMT members on setting starting salaries, ensuring salaries align with existing salary policies while ensuring internal equity.

• Make the formal job offer, negotiating terms of employment in coordination with the hiring manager and SMT members, and draft job offer letters.

• Develop, carry out, and update as necessary a comprehensive and thoughtful onboarding process.

Professional Development:

• Maintain a database of professional development opportunities appropriate for all levels of staff, sharing the information with the relevant staff/supervisors.

• Identify professional development opportunities for individual staff members.

• Track staff participation in all in-house and external professional development opportunities.

• Work with individual managers/directors to ensure they are following up on professional development actions identified in the annual performance evaluation.

Benefits Administration:

• Manage the open enrollment process for health insurance renewal.

• Handle any workers’ compensation and unemployment claims.

• Research new benefit options where appropriate.

• Track paid-time-off (PTO) for all staff.

Salary Administration:

• Ensure salaries for new hires and current staff reflect HLA’s salary administration policies and salary ranges, addressing any disparities with the SMT.

• Conduct or obtain formal/informal salary surveys to ensure up-to-date information about salaries paid by peer organizations.

• Ensure all salary changes are documented.

• Process biweekly payroll. 

Compliance & HR Information Systems:

• Ensure day-to-day compliance with employment laws and regulations and keep abreast of major trends and best practices in human resources functions.

• Monitor changes in local, state, and federal labor laws, ensuring HLA updates its personnel policies accordingly.

• Draft revisions of existing personnel policies for review by the SMT and ultimately approval by the HLA Board of Directors.

• Use current or new HRIS databases and/or files to ensure the collection of staff and recruitment information necessary for analysis and internal/external reporting purposes.

• Respond to all employment verification inquiries.

• Retirement Plans 

401(k) or Roth 401(k) retirement plans with employer contribution after one year of service. 

• Medical Insurance

HMO and PPO Options with a generous employer contribution.

If you obtain health insurance elsewhere (typically through a parent, spouse or domestic partner) you are eligible for a taxable reimbursement.

• Dental and Vision Insurance

• Medical and Dependent Care Flexible Spending Accounts (FSAs)

FSAs allow you to set aside pre-tax dollars for health care and dependent care expenses.

• Life Insurance and Long-Term Disability Insurance

Life insurance at 2x your salary with a maximum of $400,000. The benefit is doubled in the event of accidental death.

Long-term disability benefit that covers 60% of salary after 90 days of disability.

• Paid Time Off

20 vacation days, 15 sick days, 3 personal days plus your birthday off, 12 paid holidays, and 3 volunteer days per year.

Our standard process is for applications to be submitted online at https://hlainc.efficientapply.com/jobs/ where you will upload a resume and cover letter. If this process is not accessible to you, please contact hr@hla-inc.org or 617-275-2985.

HLA is proud to be an equal opportunity employer. We welcome applicants of all identities with regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, and many other factors. We celebrate diversity and are committed to building an inclusive work environment where all team members are encouraged to be their authentic and whole selves.