Coordinator | Care, Culture, Operations & Infrastructure

Reports To: Nathaniel “Toby” Thompkins, Chief of Staff

Location: HYBRID role based in Slidell, Louisiana

Start Date: TBD (Q1 2024)

Organizational Overview

Our legacy is rooted in the disaster recovery work in the aftermath of Hurricane Katrina when the climate crisis was revealed in full force. In the backdrop of Black and Indigenous communities left out of federal recovery systems, the Gulf Coast Center for Law & Policy emerged to provide relief and legal assistance to survivors across the region.

In the years that followed, frontline communities from the Gulf South to the Global South have witnessed more devastating storms, droughts, wildfires, heat, and land loss. Taproot Earth was founded in 2022 to create connections and power across issues, movements, and geographies. 

Taproot Earth builds power and cultivates solutions among frontline communities advancing climate justice and democracy from the Gulf South to the Global South. Over the next seven years, we will take bold steps to address the climate crisis.

Position Overview

The Coordinator provides administrative and project management support in the areas of strategy, operations, human resources, and IT for the Care, Culture, Operations and Infrastructure Team (CCOI) and reports into the Chief of Staff. 

The Coordinator will play a pivotal role in supporting the day-to-day dynamics of the CCOI to help deepen Taproot Earth’s mission, support the effective operations of our Strategic Circle Framework and Centers of Excellence, and to build power across frontline communities to advance climate justice and democracy. 

Responsibilities 

• Provide administrative support including calendar management, scheduling meetings, coordinating travel, completing expense reports, developing meeting agendas, and drafting correspondence.
• Track and management flow of information, status of projects and initiatives, and their outcomes.
• Coordinate cross-functional meetings, take notes, and draft list(s) of actions and follow up tasks.
• Organize Care, Culture, Operations, and Infrastructure Team communications, meetings, and events - remote, internal, and off-site.
• Maintain professionalism and strict confidentiality with all materials.

Qualifications

• Excellent relationship building and communication skills (written and verbal).
• Proficient gatekeeper with strong time management, calendar management, and follow up skills.
• Strong software skills including Google Suite, Microsoft Office, Zoom, Todoist, Jamboard, and Miro. Familiarity with HR software is helpful, not required.
• Organized, proactive, attentive to details; problem solver with strong EQ.
• Ability to work occasional evenings and weekends.

Preferred Education and Experience

• Bachelor’s degree preferred.
• Minimum of five (5) years relevant work experience.
• Minimum of three (3) years executive assistant or coordinator experience.
• Experience managing multiple calendars and stakeholders.
• Experience coordinating and booking travel for multiple people.
• Experience tracking projects and deliverables.
• Experience working in a remote work culture.
• High level of tact, diplomacy, professionalism, and confidentiality.