Full-Time Evening Receptionist and Administrative Assistant(maternity leave replacement)Late May-October 2024

International School of Brooklyn (ISB) is an independent, non-profit school that is known for its innovative and robust PreK-3 to 8th Grade French and Spanish language immersion program and International Baccalaureate curriculum. The ISB learning experience is driven by six core values: inquiry-based learning, diversity, global curriculum, language immersion, community, and international mindedness. Dedication to these values enables ISB to develop each student’s creativity, critical thinking, global citizenship, and intercultural understanding. 

International School of Brooklyn is dedicated to ensuring that our school’s commitment to an inclusive and just world is reflected in all aspects of our school: in our classrooms, school culture, policies, and practices. ISB’s comprehensive commitment to diversity, equity, and inclusion requires all staff and faculty members to actively and thoughtfully engage in work, training, and reflection around identity, anti-racism, and anti-bias. All staff and faculty members are expected to promote an inclusive and equitable school community. 

Successful candidates will demonstrate a commitment to anti-bias and anti-racism work and be open to learning about how implicit biases in race, ethnicity, gender identity, and socioeconomic class can shape curricula and pedagogy. Preferred candidates will have experience implementing anti-racist and equitable practices in their teaching and work. 

The Evening Receptionist and Administrative Assistant reports to the Operations Manager and works with all constituents – students, parents, and staff - in the International School of Brooklyn community to support the school’s mission.  The general hours for this position are 10:30 am-6:30 pm (the hours might differ slightly during the summer break to accommodate the hours of our summer camp). This is an in-person position.

Key Responsibilities include:

• Handle and screen telephone calls and walk-in inquiries.
• Greet and sign-in visitors and provide name tags; contact appropriate staff members to announce guests; issue temporary badges for visitors at ISB.
• Ensure a welcoming, professional, and clean office environment in the Reception area.
• Assist the Daytime Receptionist with the afternoon school bus process.   
• Serve as ISB administrative liaison for evening community events.
• Maintain School Attendance on Veracross and follow up with families on student attendance.
• Assists with mail drop off and packages at Reception.
• Provides lunch coverage for the school nurse (rotating with the Morning Receptionist).    
• Assist with early dismissal or early pick-ups.
• Provide support around school day dismissal times and after school dismissal.
• Call and notify parents when the bus is not available/late.
• Update the Reception monitor with pictures and flyers of the upcoming event.
• Ad hoc administrative support to other Departments as needed (Admissions, Communications, Advancement, Division Directors, Enrichment)

ENRICHMENT PROGRAMS    

• Maintain after school staff attendance records (sign-out sheets)
• Greet enrichment vendors and hand them daily after school rosters.  
• Manage after school student pick-up based in the Reception area.
• Provide support for the Enrichment Program Director as needed.    
• Maintain the newsletter rosters on Veracross as directed by the Enrichment and Summer Program Director for each trimester.   
• Helping manage after school when the After School Director is absent

SUMMER PROGRAM

• Same responsibilities as during the school year
• Hours might differ a bit depending on the Summer Program’s needs to expand the span of coverage to adapt to the Summer Program hours.
• Other duties as assigned by the Summer Camp Director.

OTHER    

• Must be available to work evening events as scheduled.   
• Other duties as assigned by the Operations Manager as needed by the organization.
• Support the school, its mission, and its leadership.

To Apply:

 Interested candidates should email a cover letter and resume to Andrea Kientz, Operations Manager, at jobs@isbrooklyn.org, and include “Reception Maternity Leave Replacement” in the subject line of the email. No phone calls, please.

Salary range: $22.00 to $25.00 hourly rate (based on experience)